Job Summary

VirtualTask Hub is seeking a highly organized, proactive, and detail-oriented Personal Assistant to support executives and key team members remotely. This role is ideal for someone who excels at multitasking, managing schedules, coordinating tasks, and ensuring smooth daily operations in a fast-paced, virtual work environment. The Personal Assistant will act as a reliable point of contact, facilitating communication and improving efficiency across teams while maintaining the highest level of professionalism and confidentiality.

Key Responsibilities

• Manage calendars, appointments, and meetings, ensuring timely scheduling and reminders.
• Handle email correspondence, filter messages, and prioritize actionable items.
• Coordinate virtual meetings, prepare agendas, and record meeting minutes.
• Organize travel arrangements, including itineraries, bookings, and logistics.
• Maintain digital files, records, and documentation for easy accessibility.
• Conduct basic research and prepare reports or summaries as needed.
• Assist with project tracking, deadlines, and follow-ups across teams.
• Serve as a liaison between executives, clients, and internal teams.
• Perform other administrative tasks to ensure seamless daily operations.

Required Skills and Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Excellent verbal and written communication skills in English.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with virtual collaboration tools (Zoom, Slack, Trello, Asana, etc.).
• Ability to handle confidential information with discretion and integrity.
• High attention to detail and problem-solving skills.

Experience

• Minimum of 1–3 years of experience in administrative support, personal assistance, or executive support roles.
• Experience in remote work or managing tasks virtually is highly preferred.

Working Hours

• Full-time or part-time remote work.
• Flexible hours with the possibility of occasional early or late meetings depending on executive schedules.

Knowledge, Skills, and Abilities

• Strong multitasking capability and the ability to prioritize effectively.
• Self-motivated, proactive, and able to work independently with minimal supervision.
• Adaptable and comfortable in a dynamic, fast-changing virtual environment.
• Professional demeanor with strong interpersonal skills.
• Tech-savvy and quick to learn new tools and software.

Benefits

• Work from the comfort of your home.
• Flexible schedule and work-life balance.
• Opportunity to collaborate with experienced professionals in a global team.
• Professional growth and skill development opportunities.
• Competitive compensation based on experience and performance.

Why Join VirtualTask Hub

At VirtualTask Hub, we value efficiency, innovation, and teamwork. By joining our team, you will become part of a forward-thinking company that prioritizes employee growth, flexibility, and a supportive remote work culture. Your contributions will directly impact the success of our executives and the organization as a whole.

How to Apply

Interested candidates are invited to submit their resume and a brief cover letter highlighting their relevant experience and skills. Please include “Personal Assistant – Remote” in the subject line of your application email. Applications can be sent to us. Shortlisted candidates will be contacted for a virtual interview.