Job Summary

FileCare Solutions is seeking a detail-oriented and organized Office Records Clerk to join our administrative team. The ideal candidate will be responsible for maintaining, organizing, and managing company records, ensuring accuracy, accessibility, and compliance with regulatory requirements. This role is critical for supporting operational efficiency and assisting various departments in retrieving and managing important documents.

Key Responsibilities

• Maintain and update both physical and electronic records, including filing, indexing, and retrieving documents.
• Ensure accurate documentation and proper organization of office records in compliance with company policies.
• Monitor records retention schedules and oversee timely disposal or archiving of outdated documents.
• Assist in preparing reports and summaries based on company records as requested by management.
• Support departmental needs for document retrieval and distribution in a timely manner.
• Conduct regular audits of records to ensure accuracy and completeness.
• Implement and maintain secure systems for confidential information.
• Collaborate with team members to streamline record-keeping processes and improve operational efficiency.

Required Skills and Qualifications

• High school diploma or equivalent; associate’s degree in office administration or related field preferred.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic database management.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Basic knowledge of office equipment such as scanners, copiers, and fax machines.

Experience

• Prior experience in office administration, records management, or clerical work is preferred.
• Familiarity with electronic filing systems and document management software is an advantage.

Working Hours

• Full-time position: Monday to Friday, 9:00 AM – 5:30 PM.
• Flexibility may be required occasionally to meet deadlines.

Knowledge, Skills, and Abilities

• Excellent organizational and multitasking abilities.
• Ability to prioritize tasks and manage time effectively.
• Strong analytical skills to verify and maintain accurate records.
• Knowledge of record retention policies and data privacy regulations.
• Problem-solving skills for handling discrepancies and record-related issues.

Benefits

• Competitive salary and performance-based incentives.
• Health and wellness benefits.
• Paid time off and company holidays.
• Professional development and training opportunities.
• Friendly and collaborative work environment.

Why Join FileCare Solutions

FileCare Solutions values precision, reliability, and teamwork. By joining our team, you will play a vital role in maintaining the backbone of our operations—accurate and accessible records. We foster a supportive environment that encourages growth, professional development, and recognition for your contributions.

How to Apply

Interested candidates are invited to submit their resume and a cover letter detailing relevant experience and skills to us with the subject line: “Application – Office Records Clerk”. Only shortlisted candidates will be contacted for further steps.