Job Summary

Rand Water is seeking a highly organized and proactive Secretary to provide comprehensive administrative support within the Water Cycle Management division. The successful candidate will play a crucial role in ensuring the smooth operation of day-to-day office functions, coordinating meetings, managing correspondence, and supporting senior management and project teams. This position demands a detail-oriented professional capable of maintaining confidentiality, managing multiple priorities, and fostering effective communication across departments.

Key Responsibilities

• Provide professional administrative and secretarial support to the Water Cycle Management team, including senior managers.

• Manage calendars, schedule meetings, and coordinate appointments, ensuring efficient use of time.

• Prepare, proofread, and format correspondence, reports, presentations, and other documents.

• Maintain accurate filing systems, both electronic and physical, ensuring documentation is accessible and organized.

• Assist in the preparation of meeting agendas, taking minutes, and distributing them in a timely manner.

• Act as the first point of contact for internal and external stakeholders, handling inquiries professionally.

• Coordinate travel arrangements, including accommodation, transport, and itineraries for staff as required.

• Support team projects by tracking deadlines, following up on action items, and ensuring compliance with internal procedures.

• Perform general office duties, including managing office supplies, handling mail, and maintaining a tidy workspace.

• Facilitate communication between departments to support workflow and project efficiency.

Required Skills and Qualifications

• National Diploma or Bachelor’s degree in Office Administration, Business Management, or related field.

• Proven experience as a Secretary, Administrative Assistant, or similar administrative role.

• Excellent organizational, planning, and time-management skills.

• Strong written and verbal communication skills.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.

• Ability to handle sensitive and confidential information with discretion.

• High attention to detail and accuracy in all tasks.

• Strong interpersonal skills, capable of working with diverse teams and stakeholders.

Experience

• Minimum of 2–3 years of experience in an administrative or secretarial role, preferably within a water, environmental, or engineering-related organization.

• Experience supporting senior management and multi-disciplinary teams is highly desirable.

Working Hours

• Full-time role, Monday to Friday.

• Standard office hours: 08:00 – 16:30.

• Occasional extended hours may be required to support meetings or project deadlines.

Knowledge, Skills, and Abilities (KSA)

• Knowledge of office management procedures and administrative systems.

• Ability to prioritize tasks and manage multiple responsibilities effectively.

• Strong problem-solving skills and initiative to anticipate team needs.

• Excellent interpersonal and customer service skills to liaise with internal and external stakeholders.

• Ability to work independently while supporting team objectives.

• Adaptability to changing priorities and a fast-paced environment.

Benefits

• Competitive salary and performance-based incentives.

• Comprehensive medical aid and pension contributions.

• Opportunities for professional development and training.

• Supportive and inclusive work environment.

• Access to wellness programs and employee assistance initiatives.

Why Join Rand Water?

Rand Water is a leading water utility committed to sustainable water management, innovation, and operational excellence. Joining our team provides the opportunity to contribute to critical water infrastructure initiatives, work with a dynamic team of professionals, and grow your career in a supportive and values-driven organization.

How to Apply

Interested candidates are invited to submit a detailed CV and cover letter highlighting their qualifications, experience, and motivation for applying. Please email applications to us with the subject line: “Secretary – Water Cycle Management Application”.