Job Summary

OptiCore Assist is seeking a highly organized and detail-driven Virtual Operations Assistant to support daily business operations and ensure smooth workflow across departments. This role is ideal for a proactive individual who excels in multitasking, process coordination, and remote teamwork. You will play a key role in assisting leadership, optimizing operational procedures, and contributing to efficient business performance.

Key Responsibilities

• Support operational planning, scheduling, and coordination of internal and external activities.

• Maintain and update project trackers, dashboards, databases, and operational documents.

• Assist in the creation and implementation of standard operating procedures (SOPs).

• Monitor operational processes and identify areas for improvement.

• Provide administrative support, including email management, meeting coordination, and documentation.

• Communicate with team members, clients, and vendors to ensure timely execution of tasks.

• Prepare reports, summaries, and presentations for management review.

• Handle task prioritization, follow-ups, and deadlines to keep projects on track.

• Offer support in onboarding new employees, contractors, or partners as needed.

Required Skills and Qualifications

• Bachelor’s degree in Business Administration, Operations Management, or related field (preferred).

• Proven experience in operations support, project coordination, or administrative roles.

• Strong proficiency in office productivity tools (Google Workspace, Microsoft Office, project management tools).

• Excellent verbal and written communication skills.

• Strong organizational and multitasking abilities.

• Ability to work independently with minimal supervision.

• High attention to detail and accuracy.

• Tech-savvy and comfortable working with cloud-based tools.

Experience

• 1–3 years of experience in operations, administration, project support, or a virtual assistant role.

• Experience working in remote or distributed teams is a plus.

Working Hours

• Flexible remote schedule with availability during standard business hours.

• Occasional extended hours may be required during high-priority periods or project deadlines.

Knowledge, Skills, and Abilities

• Understanding of operational workflows and business processes.

• Ability to analyze information, identify issues, and propose solutions.

• Strong time-management and organizational skills.

• Ability to maintain confidentiality and handle sensitive information.

• Exceptional problem-solving and decision-making abilities.

• Professional and positive attitude with a strong work ethic.

Benefits

• Fully remote work environment.

• Competitive compensation package.

• Opportunities for professional development and skill enhancement.

• Supportive team culture and collaborative work environment.

• Career growth opportunities within a rapidly scaling operational team.

Why Join OptiCore Assist?

At OptiCore Assist, we believe in empowering our team through flexibility, innovation, and continuous improvement. Working with us means joining a forward-thinking company dedicated to operational excellence. You will have the chance to make a meaningful impact, contribute to optimized business performance, and grow your career in a supportive and dynamic environment.

How to Apply

Interested candidates are invited to submit their updated resume and a short cover letter explaining why they are the perfect fit for this role. Please include examples of previous operations or administrative experience. Qualified applicants will be contacted for the next steps of the hiring process.