Job Summary

VirtualDesk America is seeking a highly organized and proactive Remote Virtual Admin Coordinator to join our dynamic team. This role is pivotal in ensuring smooth daily operations, providing administrative support across multiple departments, and acting as a key point of contact for internal teams and clients. The ideal candidate thrives in a fast-paced virtual environment, possesses strong communication skills, and demonstrates exceptional attention to detail.

Key Responsibilities

• Manage and maintain calendars, schedules, and appointments for executives and teams.

• Coordinate virtual meetings, webinars, and team events, including sending reminders and preparing agendas.

• Handle incoming emails, calls, and correspondence, ensuring timely responses.

• Maintain and update databases, spreadsheets, and digital filing systems.

• Assist in preparing reports, presentations, and other documentation.

• Track and manage project timelines, deliverables, and follow-ups.

• Support HR, finance, and operations teams with administrative tasks as needed.

• Monitor and report on departmental tasks to ensure deadlines are met.

• Act as the first point of contact for external clients and partners, maintaining a professional online presence.

Required Skills and Qualifications

• Proven experience as a Virtual Assistant, Administrative Coordinator, or similar role.

• Excellent written and verbal communication skills in English.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.

• Strong organizational and multitasking abilities.

• Ability to work independently with minimal supervision.

• Familiarity with project management tools (e.g., Trello, Asana, Slack) is a plus.

• High level of discretion and confidentiality handling sensitive information.

Experience

• Minimum of 2 years of experience in administrative support or virtual assistance roles.

• Experience in remote work environments preferred.

• Background in coordinating multiple projects simultaneously is highly advantageous.

Working Hours

• Full-time remote position with flexible scheduling.

• Core hours: 9:00 AM – 5:00 PM (EST) with some flexibility based on team needs.

• Occasional availability for meetings outside standard hours may be required.

Knowledge, Skills, and Abilities

• Exceptional attention to detail and problem-solving skills.

• Strong interpersonal skills and ability to collaborate virtually with diverse teams.

• High adaptability to changing priorities and fast-paced environments.

• Proactive attitude, with the ability to anticipate needs and take initiative.

• Strong time management and organizational skills to ensure deadlines are consistently met.

Benefits

• Competitive salary and performance-based incentives.

• Flexible remote work environment.

• Professional development and training opportunities.

• Paid time off and holidays.

• Access to wellness programs and virtual team-building activities.

• Supportive, inclusive, and collaborative company culture.

Why Join VirtualDesk America

At VirtualDesk America, we value our employees as the cornerstone of our success. Joining our team means contributing to a forward-thinking, fully remote organization where innovation, collaboration, and personal growth are encouraged. You’ll have the opportunity to work with a diverse team, develop your skills, and make a tangible impact on business operations while maintaining a healthy work-life balance.

How to Apply

Interested candidates should submit their resume and a brief cover letter highlighting relevant experience to us with the subject line: “Remote Virtual Admin Coordinator Application – [Your Name]”.
Applications will be reviewed on a rolling basis, and only shortlisted candidates will be contacted for interviews.