Job Summary:

TimeMaster Virtual is seeking a highly organized, proactive, and detail-oriented Online Executive Scheduler to join our remote team. In this role, you will manage executive calendars, coordinate meetings, and ensure seamless scheduling to optimize productivity. The ideal candidate thrives in a virtual environment, demonstrates exceptional communication skills, and possesses the ability to anticipate the needs of busy executives. This is a remote, work-from-home opportunity, allowing flexibility while delivering high-impact administrative support.

Key Responsibilities:

• Manage and maintain complex calendars for executives, including meetings, conferences, and travel arrangements.

• Coordinate with internal teams, clients, and external stakeholders to schedule appointments efficiently.

• Prioritize and resolve scheduling conflicts proactively, ensuring seamless workflow.

• Prepare and distribute agendas, reminders, and necessary materials for meetings.

• Monitor deadlines, follow-ups, and time-sensitive tasks for executives.

• Assist with virtual meeting setup, including video conferencing platforms (Zoom, Microsoft Teams, Google Meet).

• Maintain accurate records and reports related to executive schedules.

• Communicate effectively with team members to ensure alignment across departments.

• Handle confidential and sensitive information with discretion.

Required Skills and Qualifications:

• Proven experience in executive support, administrative assistance, or calendar management.

• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel) and Google Workspace.

• Familiarity with scheduling tools such as Calendly, Doodle, or similar platforms.

• Excellent written and verbal communication skills in English.

• Strong organizational, multitasking, and problem-solving abilities.

• High attention to detail and accuracy in managing schedules and data.

• Ability to work independently in a remote setting and meet deadlines consistently.

Experience:

• Minimum 2 years of experience in executive support, virtual assistance, or administrative roles.

• Experience working with senior executives or managing high-volume schedules is highly preferred.

Working Hours:

• Full-time remote role.

• Flexible scheduling; must overlap with U.S. Eastern Standard Time (EST) for core meetings.

• Occasional extended hours may be required to accommodate executive schedules.

Knowledge, Skills, and Abilities (KSA):

• Exceptional time management and prioritization skills.

• Strong interpersonal skills with the ability to interact professionally with executives and clients.

• Proficiency in virtual communication tools and remote work best practices.

• Ability to handle multiple tasks simultaneously while maintaining accuracy.

• Critical thinking and proactive problem-solving mindset.

• Self-motivation and ability to maintain productivity in a remote environment.

Benefits:

• Competitive salary with performance-based incentives.

• Fully remote work with flexible hours.

• Opportunities for professional development and training.

• Collaborative, supportive, and growth-focused work environment.

• Paid time off and holidays.

Why Join TimeMaster Virtual:

TimeMaster Virtual is committed to empowering professionals to excel in a fully remote environment. Our team values efficiency, innovation, and personal growth. Joining us means being part of a forward-thinking company that prioritizes flexibility, work-life balance, and career advancement. You will work closely with high-level executives, gaining invaluable experience while contributing to organizational success.

How to Apply:

Interested candidates are invited to submit the following via email or our application portal:

• Updated resume/CV

• Brief cover letter highlighting relevant experience and remote work skills

• Any references or letters of recommendation (optional)