Job Summary

RemoteExecs Inc is seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support our global team. The ideal candidate will be fluent in English and comfortable working night shifts to accommodate our international clients. This role requires exceptional communication skills, time management, and the ability to handle multiple tasks efficiently while maintaining a professional demeanor. The Virtual Assistant will act as a key liaison between our clients and internal teams, ensuring smooth day-to-day operations and providing outstanding support.

Key Responsibilities

• Manage and respond to emails, messages, and client inquiries promptly and professionally.

• Schedule meetings, appointments, and follow-ups, ensuring timely coordination across time zones.

• Assist with data entry, document preparation, and other administrative tasks.

• Maintain organized digital files, records, and databases for team accessibility.

• Conduct online research and prepare concise reports as needed.

• Coordinate with internal teams to ensure client requests are addressed efficiently.

• Handle confidential information with integrity and discretion.

• Provide excellent customer service, troubleshooting, and problem-solving support.

• Prepare summaries, presentations, and reports as required by management.

Required Skills and Qualifications

• Fluent English (both written and spoken) with excellent grammar and communication skills.

• Strong organizational and time management abilities.

• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

• Familiarity with project management and communication tools (e.g., Trello, Asana, Slack, Zoom).

• Ability to multitask and prioritize responsibilities under tight deadlines.

• Strong attention to detail and problem-solving mindset.

• Comfortable working independently and as part of a remote team.

Experience

• Minimum 1–3 years of experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role.

• Experience working with international clients or in night shift roles is highly preferred.

Working Hours

• Night shift position (flexible to cover 10:00 PM – 6:00 AM IST or equivalent).

• Remote position with full-time availability required during night hours.

Knowledge, Skills, and Abilities

• Exceptional communication and interpersonal skills.

• Proficiency in handling digital tools, online calendars, and cloud-based systems.

• Ability to adapt to changing priorities and work independently with minimal supervision.

• Strong problem-solving skills and the ability to make sound decisions quickly.

• Knowledge of remote work etiquette and best practices.

Benefits

• Competitive salary and performance-based incentives.

• Work-from-home flexibility with global team collaboration.

• Training and professional development opportunities.

• Supportive and inclusive company culture.

• Paid time off and holiday benefits as applicable.

Why Join RemoteExecs Inc

RemoteExecs Inc values talent, dedication, and collaboration. Joining our team gives you the opportunity to work with a diverse, international team while developing your career in a flexible, fully remote environment. We prioritize employee growth, offer continuous learning opportunities, and foster a culture of excellence and support.

How to Apply

Interested candidates are invited to submit their resume along with a brief cover letter highlighting their relevant experience and availability for night shifts. Please send your application to us with the subject line: “Virtual Assistant – Night Shift Application”. Only shortlisted candidates will be contacted for further assessment.