Job Summary

The Executive Secretary will provide high-level administrative and professional support to the CEO, ensuring smooth daily operations, effective communication, and exceptional organizational efficiency. This role demands a discreet, detail-oriented, and proactive professional who can manage sensitive information, coordinate executive-level activities, and represent the CEO Office with utmost professionalism.

Key Responsibilities

• Manage the CEO’s calendar, schedule appointments, and coordinate meetings, conferences, and travel arrangements.

• Prepare, proofread, and edit documents, presentations, reports, and correspondence on behalf of the CEO.

• Handle confidential information with discretion and maintain professional integrity at all times.

• Coordinate communication between the CEO and internal/external stakeholders, ensuring timely responses and follow-ups.

• Organize and maintain digital and physical filing systems for efficient information retrieval.

• Assist in the planning, execution, and documentation of executive projects and initiatives.

• Track deadlines, commitments, and pending action items, providing regular reminders and updates.

• Attend meetings when required, take minutes, and ensure follow-through on assigned tasks.

• Manage office supplies, vendor coordination, and administrative requirements for the CEO Office.

• Perform any additional administrative or executive support duties as assigned.

Required Skills and Qualifications

• Bachelor’s degree in Business Administration, Office Management, or a related field.

• Strong command of English—both written and verbal; excellent grammar and professional communication skills.

• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and modern digital productivity tools.

• Exceptional time management, organizational, and multitasking abilities.

• Strong interpersonal skills and the ability to interact professionally with senior leaders and business partners.

• High level of discretion, reliability, and integrity when handling confidential information.

Experience

• 2–5 years of experience as an Executive Secretary, Executive Assistant, or similar administrative role.

• Prior experience supporting C-level leadership is preferred.

• Experience in corporate, multinational, or fast-paced environments is an advantage.

Working Hours

• Full-time role.

• Standard office hours, with flexibility to support CEO-level commitments when necessary.

• Occasional extended hours may be required during peak workloads or special projects.

Knowledge, Skills, and Abilities

• Strong understanding of executive administrative functions and office management practices.

• Ability to maintain composure under pressure and manage high-priority tasks efficiently.

• Excellent organizational and coordination skills.

• Ability to work independently with minimal supervision while maintaining a high standard of accuracy.

• Professional appearance, behavior, and communication style suitable for executive-level environments.

Benefits

• Competitive salary package.

• Health and wellness benefits (as per company policy).

• Paid leave and national holidays.

• Opportunities for skill enhancement and professional development.

• Supportive and well-structured work environment.

Why Join Us

Joining the CEO Office offers a unique opportunity to work closely with top leadership, contribute to high-impact initiatives, and build a rewarding career in a dynamic and respected organization. You will play a key role in supporting strategic operations and will be part of a professional team that values excellence, integrity, and growth.

How to Apply

Interested candidates should submit their updated resume along with a professional cover letter to the designated HR email or application portal. Shortlisted candidates will be contacted for interviews.