Job Summary
US CEO Support is seeking a highly organized, proactive, and detail-oriented Executive Virtual Assistant to provide top-tier administrative and operational support to senior leadership. This role is ideal for someone who thrives in a fast-paced environment, can work independently with minimal supervision, and excels in managing executive priorities with accuracy and professionalism. As part of our day-shift operations, you will serve as a trusted partner in scheduling, communication management, project coordination, and ensuring the CEO’s daily workflow runs seamlessly.
Key Responsibilities
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Manage executive calendars, appointments, meetings, and travel arrangements with efficiency and accuracy.
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Handle email correspondence, filter priorities, and draft professional responses on behalf of the CEO.
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Prepare reports, presentations, documents, and meeting materials as needed.
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Conduct research, compile data, and present information to assist decision-making.
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Coordinate cross-functional communications with internal teams and external partners.
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Monitor project deadlines, track progress, and ensure timely completion of assigned tasks.
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Maintain confidential files, records, and sensitive information with the highest level of integrity.
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Support daily administrative tasks including organizing documents, scheduling follow-ups, and managing executive to-do lists.
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Assist with operational activities, business planning tasks, and special projects as assigned.
Required Skills and Qualifications
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Bachelor’s degree in Business Administration, Management, Communications, or any related field (preferred but not required).
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Excellent verbal and written communication skills.
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Strong organizational and time-management abilities.
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Proficiency in Microsoft Office, Google Workspace, and online collaboration tools (Zoom, Slack, Trello, etc.).
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Ability to work independently, multitask, and adapt to evolving priorities.
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High level of professionalism, discretion, and confidentiality.
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Strong problem-solving skills and a proactive approach.
Experience
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At least 1–3 years of experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or similar role.
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Experience supporting US-based executives is an advantage.
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Background in remote work environments is highly preferred.
Working Hours
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Full-time, Day Shift
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US business hours
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Monday to Friday
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Occasional flexibility may be required based on executive needs.
Knowledge, Skills, and Abilities
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Deep understanding of administrative best practices and executive support functions.
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Ability to prioritize tasks effectively and manage competing deadlines.
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Strong attention to detail and accuracy in all tasks.
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Customer-centric mindset in all communications.
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Ability to anticipate needs and take initiative without constant direction.
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Tech-savvy with the ability to quickly learn new tools and systems.
Benefits
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Competitive salary package
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Permanent work-from-home setup
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Opportunity to support high-level US executives
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Career growth and professional development opportunities
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Stable weekday schedule with work-life balance
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Supportive and collaborative virtual work environment
Why Join US CEO Support?
At US CEO Support, we value excellence, professionalism, and innovation. Joining our team means becoming part of an organization committed to helping executives perform at their highest capacity while providing you with the autonomy, stability, and growth you deserve. You will work with a dedicated leadership team that appreciates talent, encourages creativity, and fosters continuous improvement.
How to Apply
Interested candidates are encouraged to submit the following:
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Updated resume
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Brief cover letter highlighting relevant experience
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Availability for day-shift work
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Any work samples or professional references (optional)
Email your application to our recruitment team and include “Executive Virtual Assistant – Day Shift Application” in the subject line.
