Job Summary

Corporate Offices is seeking a highly organized and proactive Administrative Assistant / Secretary to join our dynamic team. The ideal candidate will serve as the backbone of our administrative operations, ensuring smooth daily workflows and providing professional support to management and staff. This role requires exceptional attention to detail, excellent communication skills, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Manage and maintain executive schedules, appointments, and meetings efficiently.

• Prepare and edit correspondence, reports, presentations, and other documents.

• Handle incoming calls, emails, and other communications professionally and promptly.

• Coordinate office activities and events, including travel arrangements and logistics.

• Maintain filing systems, records, and databases in an organized manner.

• Assist in preparing meeting agendas, taking minutes, and distributing them accurately.

• Support various departments with administrative tasks and special projects as needed.

• Ensure office supplies are stocked and office equipment is functioning properly.

Required Skills and Qualifications

• Proven experience as an Administrative Assistant, Secretary, or similar role.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong written and verbal communication skills.

• Excellent organizational and time management abilities.

• Ability to handle confidential information with discretion.

• High level of professionalism and attention to detail.

Experience

• Minimum 2 years of experience in an administrative or secretarial role, preferably in a corporate environment.

• Experience supporting senior executives is highly desirable.

Working Hours

• Full-time role, Monday to Friday, 9:00 AM – 6:00 PM.

• Flexibility for occasional overtime or urgent tasks may be required.

Knowledge, Skills, and Abilities

• Strong multitasking capabilities in a fast-paced office environment.

• Problem-solving skills and the ability to anticipate administrative needs.

• Excellent interpersonal skills to interact with employees, clients, and vendors professionally.

• Familiarity with office management procedures and basic bookkeeping is an advantage.

Benefits

• Competitive salary package.

• Health, dental, and vision insurance coverage.

• Paid time off, including vacation and sick leave.

• Professional development and training opportunities.

• Friendly and collaborative work environment.

Why Join Us

Corporate Offices is committed to fostering a supportive and professional environment where employees can thrive. By joining our team, you will contribute to a well-organized and efficient office while developing your career with a reputable corporate organization.

How to Apply

Interested candidates are invited to submit their resume and a cover letter highlighting relevant experience and qualifications to us. Please include “Administrative Assistant / Secretary Application” in the subject line. Shortlisted candidates will be contacted for interviews.