Job Summary

TechPro Solutions is seeking a highly organized, proactive, and detail-oriented Virtual Executive Assistant to provide high-level administrative and operational support to our C-suite leadership team. This remote role is ideal for a professional who thrives in a fast-paced environment, can anticipate executive needs, and demonstrates exceptional communication and organizational skills.

As a trusted partner to senior executives, you will manage complex schedules, handle confidential information, coordinate strategic meetings, and ensure smooth day-to-day operations across multiple business functions. This role requires strong judgment, adaptability, and the ability to work independently while maintaining a high standard of professionalism.

Key Responsibilities

• Provide comprehensive administrative support to C-suite executives, including calendar management, scheduling, and meeting coordination.

• Act as a gatekeeper by prioritizing emails, calls, and requests, ensuring timely responses and follow-ups.

• Prepare and edit executive-level documents, presentations, reports, and correspondence.

• Organize and manage virtual meetings, board meetings, and leadership events, including agendas, minutes, and action tracking.

• Handle confidential and sensitive information with discretion and professionalism.

• Coordinate travel arrangements, itineraries, and expense reports.

• Liaise with internal teams, stakeholders, and external partners on behalf of executives.

• Support strategic projects by conducting research, compiling data, and tracking deliverables.

• Streamline administrative processes to improve efficiency and productivity.

Required Skills and Qualifications

• Exceptional organizational and time-management skills with strong attention to detail.

• Excellent written and verbal communication skills in English.

• High level of professionalism, discretion, and integrity.

• Strong multitasking ability and capacity to manage competing priorities.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

• Familiarity with virtual collaboration tools (Zoom, Slack, Teams, Trello, Asana, etc.).

• Ability to work independently and take initiative in a remote environment.

• Strong problem-solving and decision-making skills.

Experience

• Minimum of 3–5 years of experience as an Executive Assistant, Virtual Assistant, or similar role supporting senior leadership.

• Proven experience working with C-level executives or top management.

• Prior experience in a remote or hybrid working environment is highly preferred.

• Experience in technology, consulting, or professional services sectors is an advantage.

Working Hours

• Full-time, remote position.

• Standard working hours aligned with executive time zones (flexibility required).

• Occasional availability outside regular hours for urgent executive needs.

Knowledge, Skills, and Abilities

• Strong understanding of executive operations and business workflows.

• Ability to manage confidential data and sensitive business information.

• Advanced interpersonal skills to interact with senior stakeholders.

• High emotional intelligence and ability to adapt to different leadership styles.

• Strong planning and coordination skills for complex schedules and events.

• Ability to anticipate needs and proactively resolve issues.

Benefits

• Competitive salary package based on experience and location.

• Fully remote work environment with flexible working arrangements.

• Paid time off, holidays, and wellness days.

• Professional development and career growth opportunities.

• Exposure to senior leadership and strategic business operations.

• Supportive, collaborative, and inclusive company culture.

Why Join TechPro Solutions?

At TechPro Solutions, we believe in empowering professionals to perform at their best while maintaining a healthy work-life balance. As a Virtual Executive Assistant, you will play a critical role in supporting top leadership and contributing to high-impact business initiatives. This role offers excellent learning opportunities, career advancement, and the chance to work closely with decision-makers in a dynamic and innovative organization.

How to Apply

Interested candidates should submit their updated resume and a brief cover letter outlining their relevant experience and motivation for applying. Shortlisted candidates will be contacted for a virtual interview.