Job Summary

HR Talent Solutions is seeking a highly organized and proactive Executive Virtual Assistant to provide comprehensive remote administrative support to senior leadership aligned with Australian business hours (AEST). The ideal candidate will demonstrate exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced virtual environment. This role is critical in ensuring smooth executive operations, efficient scheduling, and high-quality stakeholder coordination.

Key Responsibilities

• Provide high-level administrative and executive support remotely.

• Manage complex calendars, appointments, and meeting schedules across time zones.

• Coordinate virtual meetings, prepare agendas, and record minutes when required.

• Handle professional email and correspondence management on behalf of executives.

• Prepare reports, presentations, and business documents with accuracy.

• Conduct online research and compile actionable summaries.

• Support travel planning, expense tracking, and basic bookkeeping tasks.

• Maintain confidentiality of sensitive business information.

• Liaise with internal teams, clients, and external stakeholders professionally.

• Assist with ad hoc administrative and operational projects as assigned.

Required Skills and Qualifications

• Excellent written and verbal English communication skills.

• Strong organizational and time-management abilities.

• High proficiency in Microsoft Office Suite and Google Workspace.

• Ability to work independently with minimal supervision.

• Strong problem-solving mindset and attention to detail.

• Comfortable working remotely with reliable internet connectivity.

• Professional virtual presence and strong stakeholder management skills.

• Ability to multitask and prioritize effectively in a dynamic environment.

Experience

• Minimum 2–4 years of experience as a Virtual Assistant, Executive Assistant, or similar administrative role.

• Experience supporting senior executives or business leaders preferred.

• Prior experience working with Australian clients or in AEST hours is highly desirable.

• Background in remote work environments is an advantage.

Working Hours

• Must be available during Australian business hours (AEST).

• Full-time or part-time arrangements may be considered based on business needs.

• Flexibility to accommodate occasional schedule adjustments when required.

Knowledge, Skills and Abilities

• Strong understanding of virtual collaboration tools (Zoom, Teams, Slack, etc.).

• Ability to maintain strict confidentiality and professionalism.

• High level of initiative and ownership of assigned tasks.

• Strong interpersonal skills with a client-focused approach.

• Ability to work under deadlines and manage competing priorities.

• Tech-savvy with the ability to quickly learn new systems and tools.

Benefits

• Competitive remote compensation package.

• Work-from-home flexibility.

• Exposure to international business operations.

• Supportive and collaborative virtual team environment.

• Opportunities for skill development and career growth.

• Performance-based recognition and incentives.

Why Join

Joining HR Talent Solutions means becoming part of a forward-thinking team that values professionalism, efficiency, and continuous improvement. This role offers the opportunity to work closely with global executives, enhance your virtual operations expertise, and grow within a dynamic remote-first culture that rewards initiative and excellence.

How to Apply

Interested candidates should submit an updated resume along with a brief cover letter highlighting relevant virtual assistant experience and availability during AEST hours. Shortlisted applicants will be contacted for the next stage of the selection process.