Virtual Assistant – Admin and Scheduling Support – Freshers Can Apply

SmartBackOffice

Available Locations: Guwahati, Assam

Job Description

Job Summary


SmartBackOffice is seeking a proactive and detail-oriented Virtual Assistant to join our growing remote team. This role is ideal for freshers or early-career professionals who are eager to build experience in administrative support and virtual office management. As a Virtual Assistant, you will be responsible for managing schedules, coordinating meetings, handling routine administrative tasks, and supporting day-to-day operations for our clients and internal team. This is a fully remote position, offering the flexibility to work from the comfort of your home while gaining exposure to professional corporate workflows.



Key Responsibilities



  • Manage and maintain calendars, including scheduling and coordinating virtual meetings.

  • Handle email communications, respond to inquiries, and manage follow-ups promptly.

  • Assist in preparing reports, presentations, and basic documentation.

  • Perform data entry and maintain accurate records in spreadsheets and company systems.

  • Organize and manage files, ensuring all digital documents are up-to-date.

  • Coordinate with internal teams and external clients to support administrative tasks.

  • Track deadlines, appointments, and to-do lists to ensure smooth operations.

  • Provide ad hoc administrative support to team members as required.



Required Skills and Qualifications



  • Strong organizational and multitasking abilities with attention to detail.

  • Basic proficiency in MS Office (Word, Excel, PowerPoint) or Google Workspace.

  • Excellent written and verbal communication skills in English.

  • Ability to manage time efficiently and work independently in a remote environment.

  • Quick learner with a proactive approach to problem-solving.



Experience



  • Freshers and entry-level candidates are welcome to apply.

  • Prior experience as an admin assistant, office coordinator, or virtual assistant is an advantage but not mandatory.



Working Hours



  • Flexible work-from-home schedule.

  • Standard working hours: 4 to 6 hours/day, Monday to Friday (weekend off).

  • Occasional flexibility may be required for urgent tasks.



Knowledge, Skills, and Abilities



  • Basic knowledge of office administration and scheduling tools.

  • Ability to prioritize tasks effectively under minimal supervision.

  • Comfortable using remote communication platforms like Zoom, Teams, or Slack.

  • Strong sense of responsibility and willingness to adapt to new tools or processes.



Benefits



  • Work from home with a flexible schedule.

  • Opportunity to gain hands-on experience in corporate administration.

  • Career growth opportunities for high-performing candidates.

  • Supportive and collaborative remote work environment.

  • Performance-based incentives and skill-building opportunities.



Why Join SmartBackOffice?


At SmartBackOffice, we believe in empowering fresh talent and creating opportunities for growth in the remote workforce. You’ll be part of a professional yet friendly environment that values flexibility, learning, and career development. This is your chance to kickstart your career in virtual administration while enjoying the comfort and convenience of working from home.



How to Apply


Interested candidates can apply by sending their updated resume and a short cover letter to our HR team at careers@smartbackoffice.com with the subject line: “Application for Virtual Assistant – Admin & Scheduling Support.”

Apply Now

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