NGO Administration Officer

HopeLine Org

Available Locations: Lagos, Lagos

Job Description

Job Summary:


HopeLine Org, a dynamic and mission-driven non-profit organization dedicated to supporting underprivileged communities, is seeking a highly organized and proactive NGO Administration Officer. The ideal candidate will oversee the smooth functioning of administrative operations, support program implementation, and contribute to organizational efficiency. This role requires a blend of organizational expertise, communication skills, and dedication to the NGO’s mission.



Key Responsibilities:



  • Manage day-to-day administrative tasks, including correspondence, documentation, and record-keeping.

  • Oversee office operations and ensure a well-structured work environment.

  • Assist in budget tracking, procurement, and financial documentation in collaboration with the finance team.

  • Coordinate with program teams to support project planning, reporting, and execution.

  • Prepare reports, presentations, and other materials for internal and external stakeholders.

  • Maintain accurate donor records, grant documentation, and compliance reports.

  • Facilitate smooth communication between staff, volunteers, and external partners.

  • Support HR-related activities, including staff onboarding, attendance tracking, and training schedules.

  • Implement and maintain organizational policies and procedures to enhance operational efficiency.



Required Skills and Qualifications:



  • Bachelor’s degree in Business Administration, Management, Social Work, or a related field.

  • Strong organizational and multitasking skills.

  • Excellent written and verbal communication skills.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management tools.

  • Basic knowledge of finance and accounting principles.

  • Ability to handle sensitive information with confidentiality.

  • Strong problem-solving skills and attention to detail.



Experience:



  • Minimum of 2–4 years of experience in administration, preferably within an NGO or non-profit environment.

  • Experience in coordinating multiple projects and managing administrative processes is highly desirable.



Working Hours:



  • Full-time role, typically Monday to Friday.

  • Standard working hours: 9:00 AM – 5:30 PM.

  • Flexibility may be required for special projects or events.



Knowledge, Skills, and Abilities:



  • Knowledge of NGO operations, governance, and compliance requirements.

  • Strong ability to prioritize tasks and manage time effectively.

  • Ability to work independently and as part of a collaborative team.

  • High level of integrity, professionalism, and dedication to the organization’s mission.

  • Capacity to adapt to changing organizational needs and dynamic work environments.



Benefits:



  • Competitive salary aligned with NGO standards.

  • Opportunities for professional development and training.

  • Positive and collaborative work culture.

  • Exposure to impactful community service projects.

  • Health and wellness benefits, as applicable.



Why Join HopeLine Org:


Joining HopeLine Org means becoming part of a passionate team that drives meaningful change in communities. You will have the opportunity to contribute directly to programs that uplift lives while developing your professional skills in a supportive and mission-driven environment.



How to Apply:


Interested candidates are invited to submit their updated CV/resume along with a cover letter highlighting relevant experience to us with the subject line: “Application – NGO Administration Officer.” Applications will be reviewed on a rolling basis, and shortlisted candidates will be contacted for an interview.

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