Admin Support Specialist

TaskBridge Solutions

Available Locations: Lagos, Lagos

Job Description

Job Summary


TaskBridge Solutions is seeking a highly organized and detail-oriented Admin Support Specialist to join our growing team. The ideal candidate will be responsible for providing comprehensive administrative and operational support to ensure smooth business processes across multiple departments. This role requires exceptional multitasking abilities, strong communication skills, and a proactive approach to problem-solving. If you are passionate about organization, process efficiency, and administrative excellence, we want you on our team.



Key Responsibilities



  • Manage and maintain accurate records, reports, and documentation.

  • Assist in scheduling meetings, coordinating calendars, and organizing events.

  • Handle incoming emails, calls, and correspondence promptly and professionally.

  • Support HR, finance, and operations teams with data entry and document preparation.

  • Process invoices, expense reports, and purchase orders.

  • Prepare presentations, reports, and internal communication materials.

  • Maintain office systems, including digital filing and record-keeping.

  • Provide administrative support for recruitment processes, onboarding, and employee engagement activities.

  • Ensure compliance with company policies and procedures in all administrative tasks.

  • Collaborate with cross-functional teams to streamline operations and improve workflow efficiency.



Required Skills and Qualifications



  • Bachelor’s degree in Business Administration, Management, or related field (or equivalent experience).

  • Proven experience in administrative or office support roles.

  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with collaboration tools (Google Workspace, Slack, Trello, etc.).

  • Strong organizational and time-management skills.

  • Excellent written and verbal communication abilities.

  • Ability to handle confidential information with integrity.

  • High attention to detail and accuracy in all tasks.

  • Strong problem-solving skills and a proactive mindset.



Experience



  • Minimum: 1–3 years of experience in administrative support or similar roles.

  • Preferred: Experience working in remote or hybrid work environments.



Working Hours



  • Full-time role: 40 hours per week.

  • Standard business hours (9:00 AM – 6:00 PM), with flexibility for different time zones if required.



Knowledge, Skills, and Abilities



  • Knowledge of office administration and business processes.

  • Ability to prioritize tasks effectively under tight deadlines.

  • Strong interpersonal skills to work collaboratively with team members and stakeholders.

  • Technological adaptability and willingness to learn new tools and systems.

  • Ability to work independently with minimal supervision.



Benefits



  • Competitive salary and performance-based incentives.

  • Remote work flexibility or hybrid model based on preference.

  • Health and wellness benefits (including insurance options).

  • Paid time off, holidays, and sick leave.

  • Opportunities for career growth and professional development.

  • Positive and inclusive work culture that values innovation and teamwork.



Why Join TaskBridge Solutions?


At TaskBridge Solutions, we believe in empowering our employees with the right tools and opportunities to grow. You will be part of a dynamic and collaborative team committed to delivering exceptional solutions for our clients. We value diversity, innovation, and work-life balance, making this an excellent place to build a rewarding career.



How to Apply


Interested candidates can apply by sending their updated resume and cover letter to us with the subject line: “Application for Admin Support Specialist – [Your Name]”. Only shortlisted candidates will be contacted for the next steps in the hiring process.

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