Receptionist cum Office Assistant – Hiring Now

SmartKeys Systems

Available Locations: Thiruvananthapuram, Kerala

Job Description


We are actively hiring a well-presented and reliable Receptionist cum Office Assistant to join our growing team. This dual-role position is ideal for individuals who are organized, friendly, and able to multitask efficiently. As the first point of contact for our visitors and clients, you will play a key role in maintaining a professional front office while also supporting various administrative functions. Immediate joining preferred.



Key Responsibilities



  • Greet and welcome visitors and clients in a warm, professional manner

  • Manage front desk operations, including handling phone calls, emails, and inquiries

  • Maintain visitor logs, issue badges, and direct guests to the appropriate departments

  • Schedule appointments, meetings, and assist in calendar coordination

  • Provide clerical and administrative support to the office team

  • Handle incoming and outgoing correspondence, courier services, and mail distribution

  • Monitor office supplies and assist with inventory management and procurement

  • Ensure the front office area is tidy, organized, and presentable at all times

  • Assist in organizing company events, internal meetings, and documentation tasks



Required Skills and Qualifications



  • Minimum education: High school diploma; diploma or degree in business, administration, or hospitality is a plus

  • Good command of English; knowledge of additional languages is an asset

  • Basic computer literacy – MS Office (Word, Excel, Outlook)

  • Excellent verbal and written communication skills

  • Pleasant personality with a professional appearance

  • Strong organizational skills and attention to detail

  • Ability to multitask and handle a fast-paced environment

  • Prior front desk or administrative experience preferred but freshers are welcome to apply



Experience



  • 0–3 years of experience in reception, front desk, or administrative roles

  • On-the-job training will be provided for freshers



Working Hours



  • Full-time position (Monday to Friday, 9:00 AM to 6:00 PM)

  • Occasional weekend support or extended hours may be required during events or peak times



Knowledge, Skills, and Abilities



  • Customer service mindset and people-oriented approach

  • Good time management and task prioritization skills

  • Professional telephone etiquette and presentation skills

  • Confidentiality and discretion when handling sensitive information



Benefits



  • Competitive salary with performance-based increments

  • Paid holidays, sick leave, and annual bonuses (as per company policy)

  • Professional development and training opportunities

  • Supportive and inclusive team culture

  • Opportunities for career advancement in administration or customer service



Why Join Us?



  • Be part of a dynamic, respectful, and growth-driven work environment

  • Immediate hiring – quick onboarding process

  • Freshers with the right attitude and communication skills are encouraged

  • Work in a visible, people-facing role where you make a daily impact



How to Apply


Send your resume and a brief cover letter with the subject line Receptionist cum Office Assistant Application to us. Shortlisted candidates will be contacted for an interview.


 


Apply Now

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