Job Summary

Fresher Jobs Hub is seeking a highly organized and dynamic VIP & Executive Assistant to provide exclusive support to top-level executives and VIPs. This role requires a proactive individual who excels in fast-paced environments, handles confidential matters with discretion, and can efficiently manage a variety of tasks while ensuring the smooth operation of daily executive functions.

Key Responsibilities

• Manage and prioritize executive calendars, scheduling meetings, appointments, and events.
• Coordinate complex travel arrangements, including flights, accommodations, and itineraries.
• Act as the first point of contact for internal and external stakeholders, maintaining professionalism at all times.
• Prepare, review, and edit correspondence, reports, presentations, and other documents.
• Organize and maintain filing systems, both physical and digital, ensuring confidentiality.
• Anticipate executive needs and proactively manage tasks and projects to support operational efficiency.
• Handle expense reports, budgeting tasks, and other financial documentation.
• Plan and execute events, meetings, and conferences, ensuring all logistical details are covered.
• Liaise with VIP clients and partners, ensuring excellent communication and hospitality.

Required Skills and Qualifications

• Bachelors degree in Business Administration, Communications, or a related field (preferred).
• Proven experience as an Executive or Personal Assistant, preferably in a VIP/executive support role.
• Exceptional organizational and multitasking abilities with a keen eye for detail.
• Strong interpersonal and communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• High level of discretion and confidentiality in handling sensitive information.
• Ability to work independently, take initiative, and remain composed under pressure.

Experience

• Minimum 3 years of experience in a similar role supporting C-suite executives or VIPs.
• Demonstrated experience in managing schedules, travel, and events for high-level professionals.

Working Hours

• Full-time position: Monday to Friday, 9:00 AM to 6:00 PM.
• Flexibility to work beyond standard hours and occasional weekends as required by business needs.

Knowledge, Skills, and Abilities

• Advanced knowledge of executive administrative functions and protocols.
• Strong problem-solving skills and adaptability to unexpected changes.
• Excellent time management and prioritization abilities.
• Cultural sensitivity and ability to work with diverse stakeholders.

Benefits

• Competitive salary package.
• Health insurance, including dental and vision coverage.
• Generous paid time off and holiday schedule.
• Professional development opportunities and training programs.
• Flexible work arrangements and remote options.

Why Join Fresher Jobs Hub?

At Fresher Jobs Hub, we pride ourselves on fostering a culture of excellence, collaboration, and innovation. As a VIP & Executive Assistant, you will have the opportunity to work with industry leaders, build meaningful connections, and play an integral role in shaping our companys success. Join a supportive team where your contributions are valued and recognized.

How to Apply

If you are passionate about delivering exceptional executive support and thrive in a high-stakes environment, we would love to hear from you! Please send your resume and a cover letter detailing your experience and suitability for the role to us with the subject line VIP & Executive Assistant Application.