Job Summary

Southwest Airlines is seeking a highly organized and detail-oriented Virtual Administrative Assistant to join our dynamic team. This remote position will provide administrative support to various departments, ensuring smooth day-to-day operations. The ideal candidate will be a self-starter with excellent communication skills and the ability to manage multiple tasks efficiently.

Key Responsibilities

• Provide administrative support, including scheduling meetings, managing emails, and handling confidential information.

• Coordinate and manage calendars, appointments, and travel arrangements for executives and team members.

• Prepare and edit documents, reports, and presentations as required.

• Respond to inquiries professionally via email, phone, or virtual meetings.

• Maintain and organize digital records, files, and databases.

• Assist in the planning and execution of virtual events and meetings.

• Collaborate with different departments to ensure operational efficiency.

• Conduct research and compile data for reports and presentations.

• Handle special projects and other duties as assigned.

Required Skills and Qualifications

• High school diploma or equivalent (Bachelors degree preferred).

• Minimum of 2 years of experience in an administrative or support role.

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.

• Excellent verbal and written communication skills.

• Strong organizational skills with the ability to prioritize tasks effectively.

• Ability to work independently and maintain confidentiality.

• High level of professionalism and attention to detail.

• Adaptability to a fast-paced work environment.

• Experience with virtual collaboration tools such as Zoom, Slack, and Google Workspace is a plus.

Experience

• Minimum of 2 years in an administrative support role.

• Experience in the airline or travel industry is a plus but not required.

• Remote work experience preferred.

Working Hours

• Full-time, 40 hours per week.

• Flexible working hours may be required based on business needs.

• Availability for occasional virtual meetings outside regular hours.

Knowledge, Skills, and Abilities

• Strong time management and problem-solving skills.

• Ability to handle multiple projects with minimal supervision.

• Strong customer service orientation and teamwork capabilities.

• Ability to adapt to changing priorities and business needs.

• Familiarity with Southwest Airlines culture and values is a plus.

Benefits

• Competitive salary with performance-based incentives.

• Comprehensive health, dental, and vision insurance.

• 401(k) retirement plan with company match.

• Travel privileges and discounts on flights.

• Paid time off and flexible work schedule.

• Career growth and professional development opportunities.

Why Join Southwest Airlines?

At Southwest Airlines, we take pride in creating a positive work environment that fosters growth, collaboration, and a people-first culture. As a Virtual Administrative Assistant, you will be part of a team that values innovation, integrity, and customer service excellence. We offer rewarding career opportunities and the flexibility to work from home while contributing to one of the most recognized airline brands in the industry.

How to Apply

Interested candidates should submit their resume and a cover letter detailing their qualifications and experience. Apply through our official careers page or send your application via email to us with the subject line: Virtual Administrative Assistant Application.

Join Southwest Airlines and take your career to new heights—apply today!