Job Summary

OneTech Associates is seeking a highly organized and detail-oriented Virtual Assistant - Executive Assistant with billing experience to support our executive team. The ideal candidate will provide administrative, clerical, and billing-related support, ensuring seamless day-to-day operations. This role is perfect for a self-motivated individual with excellent communication skills and a strong background in billing and executive assistance.

Key Responsibilities

• Provide high-level administrative support to executives, managing schedules, emails, and correspondence.

• Handle billing tasks, including invoicing, payment tracking, and reconciliation.

• Coordinate meetings, prepare agendas, and take minutes during executive meetings.

• Maintain and organize electronic files, reports, and documentation.

• Assist in preparing reports, presentations, and business correspondence.

• Serve as a point of contact for internal and external stakeholders.

• Conduct research and compile data as needed.

• Manage confidential information with discretion.

• Support ad hoc projects as required by executives.

Required Skills and Qualifications

• Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role.

• Strong background in billing, invoicing, and payment tracking.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and G-Suite tools.

• Excellent communication skills, both written and verbal.

• Ability to multitask and prioritize tasks effectively.

• High level of professionalism and confidentiality.

• Strong problem-solving and organizational skills.

• Tech-savvy with the ability to quickly learn new software and tools.

Experience

• 3+ years of experience as a Virtual Assistant, Executive Assistant, or Billing Specialist.

• Experience working in a remote setting is preferred.

• Prior experience handling financial transactions or working with accounting software is a plus.

Working Hours

• Full-time position (40 hours per week).

• Flexible work hours but must be available during core business hours.

Knowledge, Skills, and Abilities

• Knowledge of billing procedures and financial reconciliation.

• Strong attention to detail and accuracy.

• Ability to work independently with minimal supervision.

• Strong interpersonal skills and the ability to collaborate with team members.

• Adaptability to handle a fast-paced work environment.

Benefits

• Competitive salary.

• Work-from-home flexibility.

• Paid time off and holidays.

• Opportunities for professional growth and career advancement.

• Supportive and dynamic work environment.

Why Join OneTech Associates?

At OneTech Associates, we value innovation, teamwork, and professional growth. We offer a supportive work environment where your contributions make a real impact. As a remote-first company, we prioritize work-life balance while fostering a culture of excellence and collaboration. If you are looking for a fulfilling role with opportunities to grow, this is the perfect place for you!

How to Apply

Interested candidates should submit their resume and a cover letter detailing their relevant experience to us. Applications will be reviewed on a rolling basis, so early applications are encouraged.

Join us at OneTech Associates and be a part of a team that values efficiency, integrity, and excellence!