Job Summary

Fresher Jobs Hub is seeking a highly organized and proactive Part-Time German-Speaking Office Manager/Virtual Assistant to join our dynamic team. The ideal candidate will support administrative operations, assist in coordinating office activities, and provide virtual assistance, primarily in German and English. This role is perfect for someone detail-oriented, tech-savvy, and capable of handling multiple tasks efficiently while working remotely.

Key Responsibilities

• Provide administrative and virtual assistance in both German and English.
• Manage and organize documents, reports, and correspondence.
• Schedule meetings, handle calendar management, and arrange travel as needed.
• Respond to emails and inquiries professionally in both languages.
• Support HR-related tasks such as onboarding, maintaining employee records, and liaising with recruitment teams.
• Assist with bookkeeping tasks, invoicing, and expense tracking.
• Conduct research and compile data for reports and presentations.
• Ensure smooth day-to-day operations of the office, even in a virtual setting.
• Maintain confidentiality and professionalism at all times.

Required Skills and Qualifications

• Fluent in German and English (both written and spoken).
• Strong organizational and time-management skills.
• Experience using office software such as Microsoft Office, Google Workspace, and project management tools (e.g., Trello, Asana).
• Ability to work independently and take initiative.
• Excellent communication and interpersonal skills.
• Strong attention to detail and ability to multitask effectively.
• Knowledge of basic bookkeeping and financial record-keeping is a plus.

Experience

• Minimum 1-3 years of experience in office management, administrative assistance, or a similar role.
• Experience working in a remote or virtual environment is preferred.
• Previous experience in HR, bookkeeping, or customer support is a plus.

Working Hours

• Part-time position (15-20 hours per week).
• Flexible working hours, but availability during business hours in European time zones is preferred.
• Remote work with occasional virtual meetings.

Knowledge, Skills, and Abilities

• Ability to prioritize tasks and manage time effectively.
• Strong problem-solving and decision-making skills.
• Familiarity with virtual collaboration tools such as Slack, Zoom, and Notion.
• Professionalism and discretion in handling confidential information.
• Ability to adapt quickly to changing priorities and new tasks.

Benefits

• Competitive hourly pay based on experience.
• Flexible remote work schedule.
• Opportunity to work with an international team.
• Career growth opportunities within the company.
• Work-life balance and autonomy in managing tasks.

Why Join Us?

At Fresher Jobs Hub, we value efficiency, professionalism, and innovation. We provide a collaborative and supportive work environment where your skills will make a difference. If you are looking for a flexible part-time role that allows you to leverage your bilingual skills while working remotely, this is the perfect opportunity for you.

How to Apply

Interested candidates should submit their CV and a short cover letter explaining their suitability for the role. Applications can be sent to us with the subject line Application – German-Speaking Office Manager/Virtual Assistant.

We look forward to welcoming you to our team!