Job Summary

IT Sight Technologies is looking for a highly organized and proactive Virtual Executive Assistant to provide remote administrative support to senior executives. This role requires excellent communication, time management, and multitasking abilities. The ideal candidate will handle a variety of administrative tasks, ensuring smooth day-to-day operations while maintaining confidentiality and professionalism.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments.

• Handle email correspondence, prioritize messages, and draft responses.

• Prepare reports, presentations, and documentation as required.

• Conduct research and compile data for executive decision-making.

• Arrange travel itineraries, accommodations, and logistics.

• Organize and maintain confidential files and records.

• Assist with personal tasks and ad-hoc administrative duties as needed.

• Liaise with internal teams and external stakeholders on behalf of executives.

• Manage expense reporting and budget tracking.

• Provide support for virtual meetings, including setup and follow-ups.

Required Skills and Qualifications

• Bachelors degree in Business Administration or related field (preferred but not mandatory).

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.

• Strong organizational and time-management skills.

• Excellent verbal and written communication abilities.

• Ability to handle confidential information with discretion.

• Tech-savvy with experience using virtual collaboration tools (Slack, Zoom, Asana, Trello, etc.).

• Self-motivated with the ability to work independently.

• Strong problem-solving skills and adaptability.

Experience

• Minimum of 2-5 years of experience in an executive or administrative assistant role.

• Previous experience supporting C-suite executives is a plus.

• Remote work experience is preferred but not required.

Working Hours

• Flexible work hours based on the executives schedule.

• Availability during core business hours in [specify time zone if needed].

• May require occasional availability outside standard business hours.

Knowledge, Skills, and Abilities

• Exceptional attention to detail and accuracy.

• Ability to prioritize tasks and meet deadlines.

• High level of professionalism and reliability.

• Strong interpersonal skills and ability to build relationships.

• Proactive approach to problem-solving and decision-making.

Benefits

• Competitive salary based on experience.

• Flexible remote work environment.

• Opportunities for professional growth and development.

• Work-life balance with adaptable scheduling.

• Exposure to global business operations and executive leadership.

Why Join IT Sight Technologies?

At IT Sight Technologies, we embrace innovation and efficiency. As a Virtual Executive Assistant, you will play a crucial role in supporting senior leaders while enjoying the flexibility of remote work. You will be part of a dynamic, collaborative team that values excellence and continuous improvement.

How to Apply

Interested candidates should submit their resume and a cover letter detailing their experience and suitability for the role. Applications can be sent to  us with the subject line Application for Virtual Executive Assistant.

Join IT Sight Technologies and be part of a forward-thinking company where your contributions truly make a difference!