Virtual Assistant - AU Senior Bookkeeper - AU Bookkeeping Firm - WFH

Fresher Jobs Hub

Available Locations: Johannesburg, Gauteng

Job Description

Job Summary


Fresher Jobs Hub is hiring an experienced Senior Bookkeeper who can also operate as a high‑performing Virtual Assistant to support an Australian bookkeeping & advisory firm. You will own end‑to‑end bookkeeping, payroll, compliance (BAS/IAS/STP), and month‑end reporting for a portfolio of SME clients while coordinating calendars, documentation, and workflow for the firm’s partners. This is a work‑from‑home, client‑facing role that requires deep knowledge of Australian accounting standards, GST, payroll legislation, and cloud accounting tools (primarily Xero and MYOB).



Key Responsibilities


Bookkeeping & Compliance



  • Full-cycle bookkeeping: bank feeds, reconciliations, AR/AP, journals, accruals, and prepayments.

  • Prepare and lodge BAS/IAS, TPAR, PAYG withholding, and superannuation.

  • Manage Single Touch Payroll (STP) processing, EOFY finalisations, and superannuation compliance.

  • Process and review payroll (awards, overtime, leave loading, terminations, redundancies).

  • Month-end and quarter-end close: trial balance review, workpapers, variance analysis, and management reports.

  • Maintain fixed asset registers and depreciation schedules.

  • Assist with cash flow forecasting, budgets, and KPI dashboards.


Client & Internal Coordination (Virtual Assistant)



  • Be the day-to-day point of contact for client queries; triage requests and ensure SLAs are met.

  • Set up and maintain workflow boards, job trackers, and deadlines in Karbon / XPM / Asana / Trello.

  • Prepare engagement letters, onboarding packs, and maintain client documentation and SOPs.

  • Coordinate calendars, schedule client meetings, prepare agendas and follow-up action logs.

  • Ensure data collection via Dext, Hubdoc, FYI Docs, Google Drive/OneDrive is complete, timely, and accurate.

  • Produce high-quality internal and client-facing presentations, summaries, and process docs.


Quality, Controls & Improvement



  • Implement best-practice reconciliations, checklists, and review processes.

  • Identify process gaps and automate repetitive tasks using Xero add-ons / APIs / Zapier / Power Query.

  • Monitor KPIs: WIP recovery, on-time lodgements, first-pass accuracy, and client NPS.



Required Skills and Qualifications



  • Advanced proficiency in Xero (mandatory); MYOB/QBO experience a plus.

  • Strong understanding of Australian GST, BAS/IAS, STP, superannuation, PAYG, payroll awards.

  • Excellent Excel / Google Sheets skills (pivot tables, lookups, Power Query desirable).

  • Demonstrated ability to manage multiple client files, deadlines, and stakeholders remotely.

  • Clear, concise written and verbal communication in English suitable for client-facing work.

  • High attention to detail with a “reviewer’s eye” for catching anomalies before they reach the client.

  • Comfortable working with workflow tools (e.g., Karbon, Xero Practice Manager, Asana, ClickUp).

  • Ability to create and maintain SOPs, checklists, and templates.



Experience



  • 5+ years of hands-on Australian bookkeeping & payroll experience, including BAS/IAS preparation.

  • Prior experience in an Australian bookkeeping/accounting practice is strongly preferred.

  • Experience servicing multiple SMEs across different industries.

  • Prior remote/WFH experience with structured workflows and SLAs is advantageous.

  • (Nice to have) Exposure to basic tax compliance support (collating files for the tax team, not tax prep).



Working Hours



  • Remote / Work From Home.

  • Core collaboration window to overlap with AEST/AEDT (e.g., 9:00 am – 5:00 pm AEST); some flexibility is possible.

  • Peak periods around month-end, quarter-end (BAS), and EOFY will require heightened availability.



Knowledge, Skills, and Abilities



  • Solid knowledge of ATO compliance timelines and lodgement procedures.

  • Strong analytical and reconciliation abilities; comfortable investigating and resolving discrepancies.

  • Process-orientation with the ability to standardise, document, and continuously improve workflows.

  • Professionalism, discretion, and strong client service mindset.

  • Ability to work autonomously, prioritise effectively, and escalate risks early.

  • Tech-savvy and quick to learn new cloud tools and add-ons.



Benefits



  • 100% WFH with modern cloud-based systems and structured processes.

  • Exposure to a wide range of Australian SMEs and industries.

  • Opportunity to influence process improvements and automation initiatives.

  • Continuous learning culture with access to training, templates, and playbooks.

  • Competitive, experience-aligned compensation with performance-based incentives.

  • Stable, long-term engagement with clear growth pathways (Client Manager / Reviewer).



Why Join



  • Work with a quality-first, digital-native Australian bookkeeping firm that values accuracy, transparency, and deadlines.

  • Own meaningful client relationships and deliver tangible value every month.

  • Join a supportive, remote-friendly team that respects work-life balance while hitting tight compliance milestones.

  • Take a leadership role in both the numbers and the operations that keep a modern bookkeeping practice running.



How to Apply


Send the following to careers@fresherjobshub.com (or apply via the Fresher Jobs Hub portal, if applicable):



  1. Resume/CV highlighting relevant AU bookkeeping & payroll experience.

  2. A short cover letter explaining your experience with BAS/IAS, STP, and Xero, plus your ideal working hours.

  3. (Optional) Sample management report pack or anonymised workflow/checklist you’ve built.

  4. Your notice period and compensation expectations (AU$ or local currency).


Shortlisted candidates will complete a practical bookkeeping/Xero assessment and a structured interview.

Apply Now

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