Job Summary:
TaskBridge Solutions is seeking a highly organized and proactive Admin Support Specialist to join our dynamic team. The ideal candidate will serve as the backbone of our administrative operations, ensuring smooth day-to-day functioning and providing critical support across multiple departments. This role requires attention to detail, excellent communication skills, and the ability to manage competing priorities efficiently. If you thrive in a fast-paced environment and enjoy streamlining processes, this role offers the perfect opportunity to grow with a forward-thinking company.
Key Responsibilities:
- Perform general administrative duties, including data entry, filing, document preparation, and record management.
- Assist in scheduling meetings, coordinating appointments, and managing calendars for executives and teams.
- Maintain accurate and organized digital and physical files to ensure seamless workflow.
- Support HR and finance teams with routine administrative tasks, such as payroll documentation and employee onboarding.
- Handle correspondence, including emails, calls, and client communications, with professionalism and confidentiality.
- Prepare reports, presentations, and other business documents as required.
- Monitor office supplies, place orders, and ensure proper inventory management.
- Collaborate with cross-functional teams to support project coordination and ensure deadlines are met.
- Identify process improvements and implement solutions to enhance operational efficiency.
Required Skills and Qualifications:
- Bachelor’s degree in Business Administration, Management, or a related field is preferred.
- Proven experience in administrative support, office management, or related roles.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong organizational skills with exceptional attention to detail.
- Excellent verbal and written communication skills.
- Ability to handle sensitive information with discretion and professionalism.
- Capable of multitasking and managing time effectively under tight deadlines.
Experience:
- Minimum of 2–3 years of experience in administrative support or office administration.
- Experience supporting senior management or cross-functional teams is highly advantageous.
- Prior experience in a fast-paced corporate or consulting environment is a plus.
Working Hours:
- Full-time position (40 hours per week).
- Standard office hours, Monday to Friday. Flexibility may be required based on project deadlines.
- Remote or hybrid work options may be available based on performance and team requirements.
Knowledge, Skills, and Abilities:
- Exceptional problem-solving and analytical skills.
- Strong interpersonal skills with the ability to build professional relationships.
- High degree of initiative and self-motivation.
- Familiarity with project management tools (e.g., Asana, Trello) is a plus.
- Ability to adapt to evolving processes and support change management efforts.
Benefits:
- Competitive salary and performance-based incentives.
- Health, dental, and vision insurance coverage.
- Paid time off, including vacation and sick leave.
- Professional development opportunities, including training programs and workshops.
- Supportive and collaborative work culture.
- Flexible working options to maintain work-life balance.
Why Join TaskBridge Solutions:
Joining TaskBridge Solutions means becoming part of a company that values innovation, collaboration, and professional growth. You will work alongside a team of dedicated professionals who are committed to delivering excellence while fostering a supportive and inclusive work environment. This role offers the chance to enhance your administrative expertise, take on meaningful responsibilities, and grow your career in a thriving organization.
How to Apply:
Interested candidates are invited to submit their resume and cover letter via email to us with the subject line: “Application – Admin Support Specialist”. Shortlisted candidates will be contacted for an interview.
