Job Summary

ProServe Admin is seeking a highly organized and proactive Administrative Officer to join our dynamic team. The ideal candidate will oversee day-to-day administrative operations, ensuring efficiency, smooth workflows, and compliance with company policies. This role requires a detail-oriented professional capable of managing multiple tasks, supporting senior management, and maintaining a productive work environment.

Key Responsibilities

• Manage daily office operations, including scheduling, correspondence, and documentation.
• Coordinate meetings, appointments, and company events, ensuring timely communication and organization.
• Maintain accurate records, files, and databases while ensuring confidentiality and compliance.
• Prepare reports, presentations, and internal communications for management and staff.
• Assist in budget tracking, expense management, and procurement of office supplies.
• Support HR-related activities such as onboarding, employee records management, and coordination of training sessions.
• Liaise with internal departments, vendors, and external stakeholders to ensure smooth business operations.
• Identify and implement process improvements to enhance administrative efficiency.

Required Skills and Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• Strong organizational, planning, and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Knowledge of basic accounting and budget management.
• Ability to work independently and as part of a team.

Experience

• Minimum of 2–4 years of experience in administrative roles, preferably in corporate or professional services environments.
• Experience coordinating office operations, managing records, and supporting senior management is highly desirable.

Working Hours

• Full-time position, 40 hours per week.
• Monday to Friday, 9:00 AM to 6:00 PM (flexible hours may be considered).

Knowledge, Skills, and Abilities

• Strong attention to detail and problem-solving skills.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• High level of discretion and confidentiality.
• Proactive, self-motivated, and adaptable to change.
• Strong interpersonal skills with the ability to build relationships across all levels of the organization.

Benefits

• Competitive salary with performance-based incentives.
• Health, dental, and vision insurance coverage.
• Paid time off and company holidays.
• Professional development and training opportunities.
• Supportive and collaborative work environment.

Why Join ProServe Admin

At ProServe Admin, we value our employees as the core of our success. Joining our team means working in a professional, inclusive, and growth-oriented environment where your contributions are recognized and rewarded. You will have the opportunity to develop your career while making a meaningful impact on the organization’s operations.

How to Apply

Interested candidates are invited to submit their resume and a cover letter highlighting relevant experience to us with the subject line: “Application for Administrative Officer – [Your Name]”. Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted for interviews.