Job Summary

TaskLine Hub is seeking a highly organized and proactive Administrative Support Assistant to join our remote team. As a vital part of our operations, you will support our management and project teams by handling day-to-day administrative tasks, ensuring smooth workflow, and contributing to the efficiency of the organization. This role is ideal for candidates who are detail-oriented, possess excellent communication skills, and thrive in a virtual work environment. You will be a key player in supporting cross-functional teams and ensuring operational excellence.

Key Responsibilities

• Provide administrative support to the team including scheduling meetings, managing calendars, and preparing reports.
• Assist in document preparation, data entry, and record maintenance ensuring accuracy and confidentiality.
• Handle correspondence such as emails, memos, and other communications professionally and in a timely manner.
• Coordinate virtual meetings and support team collaboration tools like Zoom, Slack, and Google Workspace.
• Maintain filing systems, track project progress, and ensure deadlines are met.
• Support onboarding and training of new team members.
• Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Assist with invoice processing, expense reports, and basic bookkeeping tasks.
• Handle inquiries and provide prompt solutions or escalate as necessary.
• Continuously look for process improvements to enhance administrative workflows.

Required Skills and Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Proven experience in an administrative or office support role.
• Strong written and verbal communication skills in English.
• Excellent organizational and time-management skills with the ability to multitask.
• Proficiency in Microsoft Office Suite, Google Workspace, and other virtual collaboration tools.
• Ability to handle confidential information with discretion.
• Problem-solving mindset with attention to detail.
• Self-motivated and capable of working independently in a remote environment.

Experience

• 1–3 years of experience in administrative support, office coordination, or related fields is preferred.
• Experience working in remote teams or virtual environments is an added advantage.
• Familiarity with task management tools (Trello, Asana, etc.) is desirable.

Working Hours

• Full-time position (flexible 40 hours per week).
• Work hours can be adapted based on the candidate’s time zone alignment with team requirements.
• Occasional availability for meetings across different time zones is expected.

Knowledge, Skills and Abilities

• Strong organizational and prioritization skills.
• Excellent communication and interpersonal abilities.
• Tech-savvy with the ability to quickly learn new tools and software.
• Professional attitude and ability to maintain composure under pressure.
• Analytical thinking and problem-solving capabilities.
• Ability to work collaboratively across teams and independently with minimal supervision.

Benefits

• Competitive salary with performance-based incentives.
• Work from home – no commuting stress.
• Flexible working hours to suit personal and professional balance.
• Access to professional development and training resources.
• Supportive and inclusive team environment.
• Paid time off and holiday allowances.
• Health and wellness programs.

Why Join TaskLine Hub?

TaskLine Hub is committed to empowering professionals by providing opportunities to work remotely with dynamic teams across industries. We believe in fostering growth, promoting work-life balance, and encouraging innovation. By joining us, you will be part of a forward-thinking organization where your contributions are valued, and your career development is supported.

How to Apply

Interested candidates are invited to submit their resume and a cover letter explaining why they are a good fit for the Administrative Support Assistant role at TaskLine Hub. Please email your application to us with the subject line “Administrative Support Assistant Application – [Your Name]”. Qualified candidates will be contacted for a virtual interview.