Job Summary

OceanGlide Cruises, a leading global cruise line renowned for delivering exceptional guest experiences, is seeking a meticulous Cruise Job Documentation Executive to join our HR and Operations team. This role is pivotal in managing crew onboarding, employment documentation, and contractual compliance, ensuring that all staff are properly prepared for their assignments aboard our vessels. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced international environment.

Key Responsibilities

• Manage the end-to-end documentation process for newly recruited cruise staff, including contracts, personal identification, and travel documentation.

• Coordinate with internal HR, operations, and maritime departments to ensure compliance with company and maritime regulations.

• Maintain accurate and up-to-date records of all employee documents in digital and physical filing systems.

• Verify staff eligibility, certifications, and credentials for cruise assignments.

• Support the onboarding process by preparing joining kits, employment letters, and briefing materials for new recruits.

• Liaise with visa and immigration agencies, travel agencies, and third-party service providers as required.

• Assist in auditing documentation and compliance reports for internal and external inspections.

• Respond to staff queries related to employment documents, contracts, and onboarding procedures.

• Collaborate with the HR team to streamline documentation workflows and improve operational efficiency.

Required Skills and Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Maritime Studies, or a related field.

• Strong understanding of employment contracts, HR policies, and compliance standards.

• Excellent organizational skills and attention to detail.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems.

• Effective communication skills, both written and verbal, for interacting with international staff.

• Ability to handle confidential information with discretion and professionalism.

Experience

• Minimum 2–4 years of experience in HR documentation, employee onboarding, or administrative roles, preferably in the maritime, hospitality, or travel sectors.

• Prior experience working with international staff or in a cruise line environment is highly desirable.

Working Hours

• Full-time position.

• Standard office hours, with occasional flexibility required to coordinate with international teams or urgent documentation needs.

• Some remote work may be considered depending on operational requirements.

Knowledge, Skills, and Abilities

• Knowledge of maritime employment regulations, visa processes, and international labor compliance.

• Strong multitasking ability with a proactive approach to problem-solving.

• Skilled in document verification, data entry, and reporting.

• Capable of maintaining accuracy under pressure and tight deadlines.

• Professional demeanor when interacting with diverse teams and stakeholders.

Benefits

• Competitive salary package with performance-based incentives.

• Health and wellness coverage including medical insurance.

• Opportunities for professional development and training in HR and maritime operations.

• Travel and accommodation allowances when applicable.

• Inclusive and multicultural workplace culture.

Why Join OceanGlide Cruises

• Be part of a world-class cruise company that values excellence, innovation, and employee growth.

• Work in a dynamic, international environment with opportunities to interact with staff from around the globe.

• Contribute to shaping a seamless onboarding experience for our crew, directly impacting operational success.

• Access to career advancement opportunities across various departments in the cruise and hospitality industry.

How to Apply

Interested candidates are invited to submit their CV along with a cover letter detailing relevant experience and qualifications to us. Please include the subject line: “Application – Cruise Job Documentation Executive”.