Job Summary

PaperMax Ltd, a leading organization specializing in efficient documentation and administrative solutions, is seeking a meticulous and highly organized Documentation Clerk – Admin Support. The ideal candidate will be responsible for maintaining accurate records, managing administrative tasks, and ensuring smooth workflow within the office. This role is perfect for individuals with a keen eye for detail, strong organizational skills, and a proactive approach to office administration.

Key Responsibilities

• Maintain and organize company documentation, records, and files both digitally and physically.
• Assist in preparing, editing, and proofreading official documents, reports, and correspondence.
• Ensure compliance with company policies and confidentiality standards in handling sensitive information.
• Support administrative operations, including data entry, record management, and office coordination.
• Assist team members with document retrieval, filing, and archiving tasks.
• Coordinate with internal departments to streamline documentation processes.
• Prepare reports and summaries as requested by management.
• Handle incoming communications, emails, and inquiries related to documentation.

Required Skills and Qualifications

• High school diploma or equivalent; Bachelor’s degree in Business Administration or related field preferred.
• Proven experience in documentation, clerical work, or administrative support.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and accuracy in data handling.
• Ability to manage multiple tasks simultaneously and meet deadlines.

Experience

• Minimum 1–3 years of experience in documentation, clerical, or administrative support roles.
• Experience in corporate or office environments is an advantage.

Working Hours

• Full-time role, 40 hours per week.
• Standard office hours: Monday to Friday, 9:00 AM – 6:00 PM.
• Flexibility in working hours may be required depending on organizational needs.

Knowledge, Skills, and Abilities

• Strong organizational and record-keeping abilities.
• Proficiency in office software and digital filing systems.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Strong interpersonal skills and ability to work collaboratively with colleagues.
• Problem-solving mindset and adaptability to changing priorities.

Benefits

• Competitive salary and performance-based incentives.
• Health and wellness benefits, including medical and insurance coverage.
• Opportunities for professional growth and career advancement.
• Supportive and collaborative work environment.
• Paid leave and flexible work arrangements when necessary.

Why Join PaperMax Ltd

At PaperMax Ltd, we value accuracy, efficiency, and teamwork. Joining our team means becoming part of a forward-thinking company that prioritizes employee growth and recognizes contributions. You will gain hands-on experience in a dynamic administrative environment, enhancing your skills while contributing to a company committed to excellence.

How to Apply

Interested candidates are invited to submit their resume and cover letter to us with the subject line: “Application – Documentation Clerk – Admin Support”. Only shortlisted candidates will be contacted for further steps.