Job Summary

EliteOffice Assist is seeking a highly organized, proactive, and detail-oriented Executive Virtual Assistant to provide top-tier administrative and executive support to leaders and business owners. In this role, you will serve as a strategic partner—helping manage schedules, streamline operations, coordinate communications, and ensure daily workflow efficiency. This position is ideal for someone who thrives in a fast-paced environment, communicates with professionalism, and excels at managing complex administrative tasks with minimal supervision.

Key Responsibilities

• Manage executive calendars, appointments, and scheduling across multiple time zones.

• Prepare professional emails, reports, meeting notes, and presentations.

• Coordinate travel arrangements, itineraries, and event logistics.

• Maintain organized digital filing systems and confidential records.

• Conduct research and compile information for executive decision-making.

• Screen, prioritize, and respond to emails and phone inquiries on behalf of executives.

• Support project management activities and ensure timely follow-ups on key tasks.

• Liaise with internal teams, clients, and vendors to maintain smooth communication.

• Handle invoicing, expense tracking, and basic administrative financial tasks when required.

• Perform ad hoc administrative duties to support daily business operations.

Required Skills and Qualifications

• Excellent written and verbal communication skills.

• Strong organizational and time-management abilities.

• Proficiency in Microsoft Office, Google Workspace, and virtual collaboration tools.

• Ability to maintain confidentiality and handle sensitive information.

• Exceptional attention to detail and commitment to high-quality work.

• Proven ability to multitask, prioritize, and meet deadlines.

• Professional email etiquette and advanced documentation skills.

• Tech-savvy with the ability to learn new tools and systems quickly.

Experience

• Minimum 2–3 years of experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role.

• Experience working with senior leadership or C-level executives is an advantage.

• Prior remote work experience is preferred.

Working Hours

• Flexible remote schedule with availability during core business hours.

• May require occasional availability for urgent tasks, depending on executive needs.

• Optional full-time or part-time availability based on candidate preference.

Knowledge, Skills, and Abilities

• Strong understanding of administrative best practices and workflow management.

• Ability to work independently and take initiative without constant supervision.

• High emotional intelligence and the ability to maintain professional relationships.

• Problem-solving mindset with a willingness to find solutions quickly.

• Strong capacity to adapt to changing priorities and fast-paced environments.

Benefits

• 100% remote work from anywhere.

• Competitive salary based on experience.

• Opportunities for performance-based bonuses.

• Professional development and training opportunities.

• Supportive and collaborative virtual work environment.

• Growth opportunities within EliteOffice Assist.

Why Join Us?

At EliteOffice Assist, we believe in empowering talented professionals to excel in flexible, remote-friendly roles. You will become part of a team that values excellence, innovation, and work–life balance. We invest in the success of our team members and provide meaningful opportunities to grow, learn, and take on exciting challenges.

How to Apply

Interested candidates should submit:

• A current resume

• A brief cover letter highlighting relevant experience

• Any supporting portfolio or links showcasing administrative or communication work (if available)

Submit your application through our official careers portal or via email to the hiring department.