Job Summary

HR Talent Solutions is seeking a highly professional and proactive Executive Virtual Assistant (EVA) to provide high-level administrative and operational support to senior executives and business leaders based in Australia. This role is ideal for a detail-oriented, tech-savvy professional who thrives in a fast-paced remote environment and can manage multiple priorities with discretion, efficiency, and excellent communication skills.

As an Executive Virtual Assistant, you will act as a trusted partner to executives, ensuring seamless day-to-day operations, optimizing workflows, and enabling leadership to focus on strategic business goals. This position requires strong organizational capabilities, exceptional time management, and the ability to work independently while maintaining a high standard of service.

Key Responsibilities

• Provide comprehensive executive support including calendar management, scheduling meetings, and coordinating appointments across time zones.

• Manage email correspondence, prioritize communications, and draft professional responses on behalf of executives.

• Prepare reports, presentations, agendas, and meeting minutes with accuracy and attention to detail.

• Coordinate virtual meetings, including setting up video conferencing, managing participants, and ensuring smooth execution.

• Handle confidential information with a high level of integrity and discretion.

• Conduct online research and compile data to support business decision-making.

• Manage travel arrangements, itineraries, and expense tracking when required.

• Liaise with internal teams, clients, and external stakeholders professionally.

• Support project management tasks and track deadlines, deliverables, and follow-ups.

• Continuously improve administrative processes and systems for better efficiency.

Required Skills and Qualifications

• Excellent written and verbal communication skills in English.

• Strong organizational and multitasking abilities.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.

• Experience using collaboration tools such as Zoom, Microsoft Teams, Slack, and project management platforms (Asana, Trello, ClickUp, etc.).

• High level of professionalism, reliability, and confidentiality.

• Strong problem-solving and decision-making skills.

• Ability to work independently with minimal supervision.

• Tech-savvy with the ability to quickly learn new systems and tools.

Experience

• Minimum of 2–4 years of experience as a Virtual Assistant, Executive Assistant, or in a similar administrative support role.

• Prior experience supporting senior executives, founders, or business owners is highly preferred.

• Experience working with international clients, particularly in Australian or global business environments, is an advantage.

Working Hours

• Full-time or part-time (depending on client needs).

• Must be available during Australian Business Hours (AEST).

• Typical schedule: Monday to Friday, aligned with Australian time zones.

• Fully remote, work-from-home position.

Knowledge, Skills and Abilities

• Strong understanding of business operations and executive-level workflows.

• Ability to manage competing priorities in a dynamic environment.

• Exceptional attention to detail and accuracy.

• Strong interpersonal skills and professional phone etiquette.

• Ability to anticipate needs and proactively solve problems.

• Cultural awareness and adaptability when working with international teams.

• High level of emotional intelligence and professionalism.

Benefits

• Competitive salary based on experience and skill level.

• 100% remote work opportunity.

• Flexible and supportive work culture.

• Exposure to international clients and executive-level professionals.

• Opportunities for professional development and career growth.

• Work-life balance with structured business hours.

• Long-term stability with consistent clients and projects.

Why Join HR Talent Solutions?

At HR Talent Solutions, we connect top global talent with forward-thinking companies. Joining our team means becoming part of a trusted talent network that values professionalism, growth, and long-term partnerships. You will work with high-level executives across industries, gain international exposure, and build a rewarding remote career while maintaining flexibility and independence.

We believe in empowering our professionals with the right tools, support, and opportunities to succeed in a global workforce.

How to Apply

Interested candidates are encouraged to submit their updated resume along with a brief cover letter highlighting relevant experience and availability during AEST hours.

Shortlisted candidates will be contacted for an initial virtual interview and skills assessment.