Job Summary

HopeLine Org, a dynamic and mission-driven non-governmental organization committed to social development and community welfare, is seeking a dedicated NGO Administration Officer. This role is pivotal in ensuring the smooth functioning of daily administrative operations, supporting program teams, and facilitating organizational efficiency. The ideal candidate will be detail-oriented, organized, and passionate about making a meaningful impact in the non-profit sector.

Key Responsibilities

• Manage and oversee day-to-day administrative functions, including office management, documentation, and filing.
• Coordinate meetings, events, and workshops for staff and external stakeholders.
• Maintain accurate records of programs, projects, and organizational correspondence.
• Support the HR function by assisting with recruitment, onboarding, and employee records maintenance.
• Prepare reports, presentations, and internal communications for management review.
• Assist in budgeting, procurement, and resource allocation for various programs.
• Ensure compliance with organizational policies, procedures, and statutory regulations.
• Liaise with vendors, donors, and partners to facilitate smooth operations.
• Provide administrative support to senior management and program teams as required.

Required Skills and Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office management tools.
• Knowledge of NGO operations, project management, and compliance requirements.
• Ability to work independently and collaboratively in a fast-paced environment.

Experience

• Minimum 2–4 years of experience in administration, preferably within the NGO or non-profit sector.
• Experience handling multiple tasks, office management, and coordination of events or projects is highly desirable.

Working Hours

• Full-time role, Monday to Friday, 9:00 AM – 5:30 PM (flexibility required during events or program deadlines).
• Occasional weekend or extended hours may be required based on organizational needs.

Knowledge, Skills, and Abilities

• Exceptional organizational and planning abilities.
• Strong interpersonal skills and a collaborative mindset.
• Problem-solving and decision-making aptitude.
• Attention to detail with the ability to handle confidential information responsibly.
• Ability to adapt to changing priorities and work under pressure.

Benefits

• Competitive salary and performance-based incentives.
• Professional development and training opportunities.
• Supportive and inclusive work environment.
• Opportunity to contribute to meaningful social impact initiatives.
• Health and wellness benefits (as per organizational policy).

Why Join HopeLine Org?

At HopeLine Org, we believe in creating a positive impact in society through our programs and initiatives. Joining our team means being part of a passionate, driven, and collaborative community where your work directly contributes to empowering communities and improving lives. This is an opportunity to grow professionally while making a real difference.

How to Apply

Interested candidates are requested to submit their resume and a cover letter outlining their relevant experience and motivation to join HopeLine Org to us with the subject line: “Application – NGO Administration Officer.”
Applications will be reviewed on a rolling basis, and shortlisted candidates will be contacted for interviews.