Job Summary

BrightView Corporate Services is seeking a highly organized, professional, and personable Receptionist – Front Desk and Admin Assistant to serve as the first point of contact for our organization. The ideal candidate will ensure smooth daily operations, manage administrative tasks efficiently, and deliver a positive experience to visitors, clients, and staff. This role requires a detail-oriented individual with excellent communication skills and the ability to multitask in a fast-paced corporate environment.

Key Responsibilities

• Greet and welcome visitors in a professional and friendly manner.

• Answer, screen, and forward incoming calls while taking messages accurately.

• Manage the reception area, maintaining a clean and organized workspace.

• Coordinate and schedule meetings, appointments, and conference room bookings.

• Assist in general administrative duties including data entry, filing, scanning, and document preparation.

• Handle incoming and outgoing correspondence such as emails, letters, and packages.

• Maintain office supplies inventory and place orders as necessary.

• Support various departments with ad hoc administrative tasks and office projects.

• Ensure compliance with corporate policies and confidentiality requirements.

• Provide backup support for other administrative staff when needed.

Required Skills and Qualifications

• High school diploma or equivalent; associate or bachelor’s degree in business administration or related field preferred.

• Proven experience as a receptionist, front desk associate, or administrative assistant.

• Strong organizational and multitasking abilities.

• Excellent verbal and written communication skills.

• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and basic office equipment.

• Professional demeanor with a friendly and approachable personality.

• Ability to handle confidential information with discretion.

• Attention to detail and problem-solving aptitude.

Experience

• Minimum of 1–3 years of experience in a receptionist or administrative role within a corporate environment.

• Experience in managing scheduling, office coordination, and customer-facing responsibilities is highly desirable.

Working Hours

• Full-time position, Monday to Friday.

• Standard office hours: 9:00 AM – 6:00 PM (flexibility may be required occasionally).

• Overtime may be necessary during peak periods or special events.

Knowledge, Skills, and Abilities

• Strong interpersonal and customer service skills.

• Efficient time management and organizational capabilities.

• Ability to remain calm under pressure and handle multiple tasks simultaneously.

• Familiarity with office procedures, equipment, and software applications.

• Basic knowledge of corporate operations and administrative best practices.

Benefits

• Competitive salary and performance-based incentives.

• Health insurance and wellness benefits.

• Paid time off and public holidays.

• Professional development and training opportunities.

• Friendly and collaborative work environment.

• Opportunities for career growth within the organization.

Why Join BrightView Corporate Services

BrightView Corporate Services is committed to creating a supportive and inclusive workplace where employees can grow professionally and personally. By joining our team, you will become part of a dynamic corporate environment that values excellence, teamwork, and innovation. We pride ourselves on providing our staff with the tools, training, and recognition needed to succeed.

How to Apply

Interested candidates are invited to submit their resume along with a cover letter detailing their relevant experience and qualifications to us with the subject line: “Receptionist – Front Desk and Admin Assistant Application”. Only shortlisted candidates will be contacted for further assessment and interviews.