Job Summary

VirtuOffice Ltd, a leading provider of innovative virtual office solutions, is seeking a highly organized and proactive Remote Office Coordinator to join our growing team. This role is ideal for a professional who thrives in a dynamic virtual environment and can seamlessly manage administrative tasks while ensuring smooth day-to-day operations. The successful candidate will act as the central point of contact for internal teams, clients, and vendors, maintaining efficiency and high standards of service across all virtual office operations.

Key Responsibilities

• Coordinate and manage daily virtual office activities to ensure operational efficiency.
• Schedule, organize, and support virtual meetings, webinars, and team events.
• Maintain accurate records, documents, and reports in digital filing systems.
• Serve as the first point of contact for client inquiries, providing timely and professional support.
• Assist in onboarding new team members and support internal communication across remote teams.
• Liaise with vendors and service providers to ensure smooth office services.
• Monitor office supplies and coordinate procurement or digital subscriptions as needed.
• Support HR and finance teams with administrative and operational tasks.
• Continuously suggest process improvements to enhance remote office productivity.

Required Skills and Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience in office administration, coordination, or executive support, preferably in a remote or virtual setting.
• Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Zoom, Slack, Teams, etc.).
• Strong organizational and multitasking skills with a high attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Experience

• Minimum 2–4 years of experience in office administration, coordination, or a similar role.
• Prior experience supporting remote or distributed teams is highly desirable.

Working Hours

• Full-time, remote position.
• Flexible working hours with a standard expectation of 40 hours per week.
• Occasional participation in meetings across different time zones may be required.

Knowledge, Skills, and Abilities

• Exceptional organizational, planning, and time-management abilities.
• Strong problem-solving and decision-making skills.
• Self-motivated, proactive, and capable of working independently.
• Familiarity with virtual office management software and digital collaboration platforms.
• Ability to adapt quickly to evolving processes and technologies.

Benefits

• Competitive salary and performance-based incentives.
• Fully remote work environment.
• Flexible working schedule.
• Professional development opportunities.
• Paid time off and public holidays.
• Health and wellness support programs.

Why Join VirtuOffice Ltd

At VirtuOffice Ltd, we are committed to creating a collaborative, innovative, and supportive work environment. Joining our team means being part of a forward-thinking company that values your input, fosters professional growth, and empowers employees to thrive in a remote-first workplace. You will have the opportunity to contribute to our mission of redefining virtual office experiences for clients worldwide.

How to Apply

Interested candidates are invited to submit their resume and a brief cover letter highlighting their relevant experience and interest in the position to us with the subject line: “Application – Remote Office Coordinator.” Only shortlisted candidates will be contacted for an interview.