Job Summary

InfoTech Solutions is seeking a highly organized and detail-oriented Remote Scheduler and Calendar Assistant to support our dynamic team. This role involves managing schedules, coordinating meetings, and ensuring seamless communication across departments. The ideal candidate will thrive in a remote work environment, have exceptional time-management skills, and be proactive in anticipating scheduling conflicts. This is a flexible role designed to support employees in achieving maximum productivity while maintaining a healthy work-life balance.

Key Responsibilities

• Manage and maintain executives’ calendars, ensuring appointments, meetings, and deadlines are accurately scheduled.

• Coordinate internal and external meetings, including sending reminders, booking virtual meeting rooms, and preparing agendas.

• Act as a point of contact between executives, clients, and team members to ensure smooth communication.

• Prioritize and resolve scheduling conflicts in a timely and efficient manner.

• Maintain accurate records of appointments and update calendars in real-time.

• Provide support for special projects, events, or ad-hoc scheduling requests as needed.

• Collaborate with team members to streamline workflow and enhance overall organizational efficiency.

Required Skills and Qualifications

• Strong proficiency in calendar management tools such as Google Calendar, Microsoft Outlook, and scheduling software.

• Exceptional organizational and multitasking abilities.

• Excellent verbal and written communication skills.

• High attention to detail and accuracy.

• Ability to handle confidential information with discretion.

• Tech-savvy and comfortable using collaboration tools (Zoom, Slack, Teams, Asana, etc.).

Experience

• Minimum of 2 years experience in scheduling, executive assistance, or administrative support.

• Prior experience working in a remote or virtual environment is preferred.

• Experience supporting senior management or cross-functional teams is a plus.

Working Hours

• Flexible working hours to accommodate different time zones.

• Full-time or part-time options available, depending on candidate availability.

• Occasional weekend or after-hours meetings may be required.

Knowledge, Skills, and Abilities

• Strong problem-solving and decision-making skills.

• Ability to work independently and take initiative.

• Excellent time management and prioritization skills.

• Adaptability to a fast-paced, changing environment.

• Strong interpersonal skills and a collaborative mindset.

Benefits

• Competitive salary and performance-based incentives.

• Fully remote position with flexible hours.

• Access to professional development and training programs.

• Paid time off and holiday benefits.

• Health and wellness support.

Why Join InfoTech Solutions

At InfoTech Solutions, we believe in empowering our team members to work efficiently and maintain a healthy work-life balance. Joining us means becoming part of a forward-thinking company that values innovation, flexibility, and professional growth. You’ll work in a supportive remote environment where your contributions directly impact the company’s success.

How to Apply

Interested candidates should submit their resume and a brief cover letter highlighting relevant experience to us. Please include “Remote Scheduler and Calendar Assistant – Flexible” in the subject line. Qualified candidates will be contacted for a virtual interview.