Job Summary

TimeBridge Solutions is seeking a highly organized and detail-oriented Remote Scheduling Assistant to join our dynamic team. In this role, you will play a pivotal part in managing calendars, coordinating meetings, and ensuring smooth scheduling processes for our executives and clients. The ideal candidate thrives in a remote work environment, demonstrates exceptional communication skills, and has a proactive approach to problem-solving.

As a Remote Scheduling Assistant, you will be the backbone of efficient time management within the organization, ensuring deadlines are met and priorities are balanced seamlessly.

Key Responsibilities

• Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, ensuring all participants have necessary information and materials.
• Act as a liaison between executives, clients, and team members to streamline scheduling and communications.
• Send reminders and follow-ups for upcoming meetings or deadlines.
• Handle last-minute scheduling changes efficiently and professionally.
• Prepare reports or summaries related to scheduled activities when required.
• Maintain confidentiality of sensitive information.
• Assist with other administrative tasks as needed to support the team.

Required Skills and Qualifications

• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Exceptional written and verbal communication skills in English.
• Proficiency with calendar management tools (e.g., Google Calendar, Microsoft Outlook).
• Familiarity with virtual meeting platforms (Zoom, Teams, Google Meet).
• Ability to multitask and prioritize effectively in a remote work environment.
• Professional demeanor and strong interpersonal skills.

Experience

• Minimum 1–2 years of experience in scheduling, executive assistance, or administrative support roles.
• Experience working remotely is highly preferred.
• Familiarity with project management tools (Trello, Asana, or similar) is a plus.

Working Hours

• Flexible full-time schedule; primarily Monday to Friday.
• Must be available to attend meetings during core business hours (adjustable based on client/executive time zones).
• Occasional evening or weekend hours may be required for urgent tasks.

Knowledge, Skills, and Abilities

• Strong organizational and problem-solving skills.
• Ability to manage multiple priorities with minimal supervision.
• High level of confidentiality and discretion.
• Tech-savvy with the ability to quickly learn new software tools.
• Proactive, self-motivated, and detail-oriented.

Benefits

• Fully remote work opportunity with a flexible schedule.
• Competitive salary with performance-based incentives.
• Professional development and training opportunities.
• Supportive and collaborative team environment.
• Paid time off and holidays.

Why Join TimeBridge Solutions?

At TimeBridge Solutions, we value efficiency, innovation, and collaboration. By joining our team, you will be part of a forward-thinking company that empowers its employees to excel while maintaining work-life balance. You’ll have the opportunity to work with a diverse and talented team, grow professionally, and contribute meaningfully to the company’s success.

How to Apply

Interested candidates are invited to submit their resume along with a cover letter highlighting relevant experience to us with the subject line: Remote Scheduling Assistant Application.

Applications will be reviewed on a rolling basis, and selected candidates will be contacted for an interview.