Job Summary

SchedulePro Virtual is seeking a highly organized and proactive Remote Scheduling & Support Assistant to join our dynamic team. This role is ideal for an individual who thrives in a fast-paced, virtual work environment and has exceptional administrative and communication skills. The Remote Scheduling & Support Assistant will be responsible for managing calendars, coordinating appointments, and providing top-tier support to both internal teams and external clients. This position is fully remote, offering flexibility and the opportunity to work with a forward-thinking virtual services company.

Key Responsibilities

• Manage and maintain multiple executives’ calendars, scheduling meetings, appointments, and events efficiently.

• Coordinate virtual meetings, conference calls, and team collaborations, ensuring seamless connectivity and preparation.

• Respond to client inquiries via email, chat, and phone in a professional and timely manner.

• Prepare, organize, and maintain digital files, reports, and records accurately.

• Assist with project management tasks, including tracking deadlines and deliverables.

• Conduct research and gather information as needed to support decision-making processes.

• Implement and maintain scheduling systems and workflow processes to optimize team efficiency.

• Provide administrative support such as drafting correspondence, managing documents, and generating reports.

Required Skills and Qualifications

• Strong organizational and time-management abilities.

• Excellent written and verbal communication skills in English.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Calendar).

• Familiarity with scheduling tools such as Calendly, Zoom, or similar platforms.

• Ability to multitask and prioritize effectively in a remote work environment.

• High level of professionalism and discretion when handling sensitive information.

Experience

• Minimum 1–3 years of experience in administrative support, virtual assistance, or scheduling roles.

• Experience working remotely is highly desirable.

• Prior exposure to client-facing roles or customer support is a plus.

Working Hours

• Full-time position: 40 hours per week.

• Flexible working hours with availability required during core business hours.

• Occasional participation in early morning or late evening meetings may be required depending on client needs.

Knowledge, Skills, and Abilities (KSAs)

• Strong problem-solving and critical-thinking skills.

• High level of digital literacy with the ability to quickly learn new tools and platforms.

• Attention to detail and accuracy in scheduling and documentation.

• Ability to work independently while maintaining collaboration with team members.

• Strong interpersonal skills and a customer-oriented mindset.

Benefits

• Competitive compensation package.

• Flexible remote work environment with work-life balance.

• Professional development opportunities and ongoing training.

• Collaborative, supportive, and inclusive virtual work culture.

• Access to modern tools and technology for efficient remote work.

Why Join SchedulePro Virtual

At SchedulePro Virtual, we believe in empowering our team to achieve their full potential while maintaining flexibility and balance. Join us to work in a supportive and innovative environment where your contributions directly impact client satisfaction and operational success. We value initiative, professionalism, and dedication, and we celebrate achievements together as a team.

How to Apply

Interested candidates are invited to submit their resume along with a brief cover letter outlining relevant experience and why they are a great fit for this role. Applications should be sent to us with the subject line: “Remote Scheduling & Support Assistant Application – [Your Name].”