Job Summary

LifeHelper Virtual is seeking a highly organized, proactive, and detail-oriented Virtual Personal Assistant to support busy professionals and individuals in managing their daily administrative, scheduling, and organizational tasks. The ideal candidate is an efficient multitasker with excellent communication skills, the ability to anticipate needs, and a strong commitment to delivering exceptional service. This role is fully remote, offering flexibility while ensuring high reliability and professionalism.

Key Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings across multiple time zones.

• Handle email management including sorting, responding, categorizing, and flagging priority items.

• Conduct online research, prepare reports, and gather information as needed.

• Organize personal and professional tasks such as travel bookings, reminders, and task lists.

• Maintain accurate records, manage files, and update documents or databases.

• Support online purchases, order tracking, and general personal errands.

• Draft and proofread correspondence, presentations, and other documentation.

• Provide timely updates on task progress and ensure all deadlines are met.

• Communicate effectively with clients, vendors, and other external stakeholders.

• Perform additional administrative duties as assigned to ensure smooth day-to-day operations.

Required Skills and Qualifications

• Strong written and verbal communication skills in English.

• Excellent time management skills with the ability to prioritize effectively.

• High level of professionalism, discretion, and confidentiality.

• Proficiency in using tools such as Google Workspace, Microsoft Office, Zoom, task management apps, and email platforms.

• Exceptional organizational skills and attention to detail.

• Ability to work independently with minimal supervision.

• Strong problem-solving skills and resourcefulness.

• Reliable computer, high-speed internet connection, and a quiet work environment.

Experience

• Minimum 1–2 years of experience as a Virtual Assistant, Administrative Assistant, Personal Assistant, or equivalent role.

• Experience supporting executives, entrepreneurs, or busy professionals is preferred.

• Prior remote work experience is an advantage.

Working Hours

• Flexible remote working schedule.

• Availability during core hours based on client needs (typically between 9 AM – 6 PM).

• Ability to adjust to occasional urgent or time-sensitive tasks.

Knowledge, Skills, and Abilities

• Knowledge of online scheduling tools, communication apps, and productivity systems.

• Ability to handle multiple tasks simultaneously while maintaining accuracy.

• Strong interpersonal skills with a customer-first mindset.

• Ability to maintain calm and professionalism under pressure.

• Strong adaptability to changing priorities and fast-paced environments.

Benefits

• Fully remote position with flexible working hours.

• Opportunity to work with diverse clients across different industries.

• Professional development and training support.

• Competitive compensation based on experience.

• Work-life balance with autonomy and growth potential.

Why Join LifeHelper Virtual?

At LifeHelper Virtual, we empower our team to provide exceptional support while enjoying the freedom of remote work. You’ll join a collaborative, supportive environment where your skills are valued, your ideas matter, and your growth is encouraged. We believe in trust, flexibility, and delivering excellence—every day.

How to Apply

Interested candidates should submit the following:

• Updated resume

• Brief cover letter introducing yourself and highlighting relevant experience

• Any relevant portfolio links or work samples (optional)

Send your application to us with the subject line “Virtual Personal Assistant Application – [Your Name]”.