Job Summary

DataEase Virtual is seeking a highly organized and proactive Executive Virtual Assistant to support our C-Suite executives in a dynamic, remote work environment. The ideal candidate will serve as a trusted partner, managing complex schedules, streamlining communications, and ensuring operational efficiency. This role requires discretion, exceptional organizational skills, and the ability to anticipate the needs of top-level executives, enabling them to focus on strategic priorities.

Key Responsibilities

• Provide comprehensive administrative support to C-Suite executives, including calendar management, meeting coordination, and travel arrangements.
• Draft, proofread, and manage correspondence, reports, presentations, and confidential documents.
• Serve as the primary point of contact between executives, internal teams, and external stakeholders.
• Organize and prioritize multiple tasks and projects, ensuring deadlines are met without compromising quality.
• Conduct research, compile data, and prepare summaries for executive decision-making.
• Coordinate virtual meetings, video conferences, and company events, including agendas and follow-up action items.
• Maintain high levels of confidentiality, professionalism, and discretion in all communications.
• Assist with special projects, operational processes, and ad hoc tasks as requested by the executive team.

Required Skills and Qualifications

• Proven experience as an Executive Assistant, Virtual Assistant, or similar administrative role supporting senior executives.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication skills in English.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Slack, Teams).
• Ability to work independently with minimal supervision and manage competing priorities.
• High level of professionalism, discretion, and integrity when handling confidential information.

Experience

• Minimum of 3–5 years of experience supporting C-Level executives in a fast-paced or remote environment.
• Experience managing complex calendars, travel schedules, and executive correspondence.
• Familiarity with project management and collaboration platforms is a plus.

Working Hours

• Full-time, remote position.
• Flexible schedule with availability to overlap with executive’s working hours, typically 9:00 AM – 5:00 PM (flexible).
• Occasional participation in virtual meetings outside standard business hours may be required.

Knowledge, Skills, and Abilities

• Strong problem-solving and decision-making abilities.
• Excellent interpersonal skills and the ability to build relationships across teams and external partners.
• Keen attention to detail and a proactive approach to anticipating executive needs.
• Ability to adapt quickly to changing priorities in a fast-paced environment.
• Tech-savvy with the ability to quickly learn new tools and platforms.

Benefits

• Competitive salary with performance-based incentives.
• Fully remote, work-from-home flexibility.
• Professional development opportunities and training support.
• Collaborative and inclusive virtual work culture.
• Access to cutting-edge productivity tools and resources.

Why Join DataEase Virtual?

At DataEase Virtual, we value talent, innovation, and work-life balance. By joining our team, you will support high-impact executives, contribute to strategic initiatives, and grow in a flexible, supportive environment. We are committed to empowering our employees with autonomy, resources, and professional growth opportunities while fostering a culture of respect and excellence.

How to Apply

Interested candidates are invited to submit their resume and a cover letter detailing their experience supporting executives and why they are the ideal fit for this role. Please send your application to us with the subject line: Executive Virtual Assistant – Application.