Job Summary
Rand Water is seeking a highly organized and detail-oriented Secretary – Water Cycle Management – Admin Support to provide comprehensive secretarial and administrative support to the Water Cycle Management division. The successful candidate will ensure smooth office operations, efficient document management, meeting coordination, and administrative excellence while supporting operational and strategic departmental objectives.
This role requires an individual with strong organizational skills, excellent communication abilities, confidentiality, and the ability to work effectively in a technical and operational environment.
Key Responsibilities
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Provide full secretarial and administrative support to departmental managers and team members.
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Coordinate meetings, prepare agendas, record minutes, and distribute action items.
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Manage calendars, appointments, and departmental scheduling requirements.
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Handle incoming correspondence, emails, phone calls, and internal communications.
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Prepare reports, presentations, letters, and official documentation.
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Maintain accurate filing systems, both electronic and physical records.
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Process travel arrangements, accommodation bookings, and expense documentation.
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Assist with procurement administration, purchase requisitions, and supplier documentation.
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Monitor office supplies and ensure adequate inventory levels.
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Support project administration activities related to water cycle operations.
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Ensure compliance with organizational administrative policies and procedures.
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Coordinate departmental events, workshops, and stakeholder engagements.
Required Skills and Qualifications
Academic Qualifications
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Grade 12 / Matric certificate.
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Diploma or Certificate in Office Administration, Secretarial Studies, Business Administration, or related field.
Professional Requirements
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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Knowledge of office management systems and administrative procedures.
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Understanding of corporate governance and record management practices.
Experience
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Minimum 3–5 years of proven secretarial or administrative support experience.
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Experience supporting senior managers or executives within engineering, utilities, infrastructure, or public sector environments is advantageous.
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Experience in handling confidential documentation and sensitive information.
Working Hours
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Monday to Friday.
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Standard office hours: 08:00 AM – 05:00 PM.
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Additional hours may occasionally be required based on operational needs or project deadlines.
Knowledge, Skills and Abilities
Knowledge
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Administrative systems and procedures.
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Document control and records management.
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Basic procurement and financial administration processes.
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Corporate communication standards.
Skills
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Excellent written and verbal communication.
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Strong organizational and multitasking abilities.
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Time management and prioritization.
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Problem-solving and decision-making.
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Professional interpersonal skills.
Abilities
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Ability to maintain strict confidentiality.
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Ability to work under pressure and meet deadlines.
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Ability to interact with stakeholders at all organizational levels.
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Ability to work independently and collaboratively.
Benefits
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Competitive salary package.
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Medical and healthcare benefits.
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Pension/provident fund contributions.
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Paid annual leave and public holiday benefits.
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Professional development and training opportunities.
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Employee wellness and assistance programs.
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Career advancement opportunities within the organization.
Why Join Rand Water?
Joining Rand Water means becoming part of an organization that has delivered water services for over a century and serves millions of people across South Africa. Employees contribute to infrastructure development, sustainability, and operational excellence while building rewarding long-term careers.
How to Apply
Interested candidates should visit the official careers portal at:
Rand Water Careers & Opportunities
Applicants should submit:
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Updated CV/Resume
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Certified copies of qualifications
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Identification document
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Supporting professional certificates (if applicable)
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Cover letter outlining suitability for the role
Only shortlisted candidates will be contacted. Rand Water is committed to employment equity and encourages suitably qualified individuals to apply.