Remote Scheduling Assistant

TimeBridge Solutions

Available Locations: Lagos, Lagos

Job Description

Job Summary


TimeBridge Solutions is seeking a highly organized and detail-oriented Remote Scheduling Assistant to manage appointments, meetings, and calendars for our clients and internal teams. This role requires exceptional communication skills, strong time management abilities, and the ability to work in a fast-paced remote environment. The ideal candidate is proactive, tech-savvy, and able to handle multiple tasks efficiently while ensuring accuracy and professionalism in all interactions.



Key Responsibilities



  • Manage and coordinate calendars for executives and team members, scheduling meetings and appointments across multiple time zones.

  • Send meeting invitations, reminders, and follow-ups to ensure smooth coordination.

  • Handle rescheduling requests and resolve conflicts promptly and efficiently.

  • Maintain accurate and up-to-date records of all scheduled activities.

  • Liaise with clients, vendors, and internal teams to confirm appointments and ensure timely communication.

  • Utilize scheduling software and tools (e.g., Google Calendar, Microsoft Outlook, Zoom) for seamless planning.

  • Provide administrative support, such as organizing virtual meetings and preparing agendas.

  • Anticipate scheduling needs and suggest solutions to optimize time management.



Required Skills and Qualifications



  • Strong organizational skills with meticulous attention to detail.

  • Excellent written and verbal communication skills in English.

  • Proficiency in using scheduling tools and collaboration platforms (Google Workspace, Microsoft Office, Zoom).

  • Ability to work independently and manage multiple priorities under tight deadlines.

  • Strong problem-solving skills and adaptability in a dynamic environment.

  • Basic knowledge of time zone management for global teams.



Experience



  • Minimum 1 year of experience in an administrative, virtual assistant, or scheduling role (preferred but not mandatory for strong candidates).

  • Experience in remote work environments is an added advantage.



Working Hours



  • Flexible working hours with the ability to accommodate different time zones.

  • Availability for urgent scheduling needs outside of regular hours when required.



Knowledge, Skills, and Abilities



  • Knowledge of online scheduling tools and calendar management systems.

  • Ability to handle confidential information with discretion.

  • Strong interpersonal skills for dealing with clients and executives.

  • Ability to prioritize and manage time effectively.



Benefits



  • Fully remote work from the comfort of your home.

  • Flexible working hours to maintain work-life balance.

  • Competitive compensation package with performance-based incentives.

  • Career growth opportunities within TimeBridge Solutions.

  • Training and development programs to enhance your skills.



Why Join TimeBridge Solutions?


At TimeBridge Solutions, we believe in empowering our team to work smarter, not harder. We value innovation, flexibility, and work-life harmony. By joining us, you become part of a forward-thinking company that appreciates talent and supports professional development in a dynamic, remote-first environment.



How to Apply


Interested candidates can apply by sending their updated resume and a brief cover letter explaining why they are a great fit for the role to us. Please mention “Remote Scheduling Assistant – Application” in the subject line.

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