Corporate Office Executive - Administration

SmartKeys Systems

Available Locations: Thiruvananthapuram, Karnataka
Nagercoil, Tamilnadu
Thuckalay, Tamilnadu
Marthandam, Tamilnadu

Job Description


We are seeking a highly organized, dependable, and proactive Corporate Office Executive – Administration to join our administrative team. This role is ideal for individuals who thrive in a corporate environment and have a passion for maintaining efficient office operations. You will play a key role in coordinating administrative functions, supporting internal departments, and ensuring smooth day-to-day business activities. Candidates with strong communication and organizational skills are encouraged to apply.



Key Responsibilities



  • Manage and maintain office systems, records, and documentation in a structured manner

  • Provide administrative support to various departments, including HR, finance, and operations

  • Coordinate internal and external meetings, appointments, and business events

  • Handle communication and correspondence on behalf of senior management

  • Monitor office supplies, coordinate procurement, and maintain vendor relationships

  • Support onboarding of new employees and assist with general HR documentation

  • Maintain confidential company files and ensure compliance with office policies

  • Assist in preparing reports, presentations, and official communications

  • Serve as a liaison between internal staff and external stakeholders when required



Required Skills and Qualifications



  • Bachelor degree in Business Administration, Management, or a related field

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

  • Excellent written and verbal communication skills

  • Strong organizational, planning, and time management abilities

  • Ability to handle confidential information with integrity and discretion

  • Professional appearance, polite demeanor, and a positive attitude



Experience



  • 1–4 years of experience in a corporate administrative or executive support role

  • Fresh graduates with strong communication and organizational skills may be considered



Working Hours



  • Full-time position, Monday to Friday (9:00 AM – 6:00 PM)

  • Occasional extended hours may be required depending on business needs



Knowledge, Skills, and Abilities



  • Strong attention to detail and problem-solving skills

  • Ability to multitask and prioritize effectively in a fast-paced environment

  • High level of professionalism and a client-service mindset

  • Comfortable working independently as well as part of a team

  • Familiarity with basic office equipment and administrative procedures



Benefits



  • Competitive salary and annual performance bonuses

  • Paid time off, sick leave, and public holidays

  • Health insurance and wellness benefits (based on company policy)

  • Opportunities for internal growth and cross-functional training

  • Modern office environment and supportive team culture



Why Join Us?



  • Be part of a reputable corporate organization with professional standards

  • Contribute directly to the operational efficiency of our business

  • Gain experience working alongside senior leaders and cross-functional teams

  • Grow your administrative career with access to learning and development resources



How to Apply


Submit your resume and a short cover letter to us with the subject line Corporate Office Executive – Application. Early applicants will be prioritized.


 


Apply Now

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