Administrative Assistant – Office Support Role (Full-Time, Entry Level)
Fresher Jobs Hub
Available Locations:
Johannesburg, Gauteng
Job Description
Job Summary
Fresher Jobs Hub is seeking a highly organised, proactive, and detail-oriented Administrative Assistant to provide day‑to‑day office support across teams. This entry-level position is ideal for recent graduates or early-career professionals who want to build a strong foundation in business operations, coordination, and stakeholder communication. You will handle administrative tasks, manage calendars, support documentation, coordinate meetings, and ensure smooth office workflows while learning best practices in a fast-paced, growth-focused environment.
Key Responsibilities
- Serve as the first point of contact for internal teams and external stakeholders via email, phone, and chat.
- Manage calendars, schedule meetings, book conference rooms, and coordinate travel/itineraries.
- Prepare, format, and proofread documents, reports, presentations, and spreadsheets.
- Maintain digital and physical filing systems; ensure documents are accurately stored and easily retrievable.
- Track office supplies, raise purchase requests, and coordinate with vendors where required.
- Assist with basic data entry, record-keeping, and database maintenance (e.g., CRM/ATS, Excel, Google Sheets).
- Support onboarding activities (collecting documents, scheduling inductions, preparing starter kits).
- Draft and circulate internal communications, meeting agendas, and minutes.
- Help organise company events, trainings, and team activities.
- Adhere to confidentiality, data protection, and organisational policies at all times.
Required Skills and Qualifications
- Bachelor’s degree in any discipline (Business Administration, Commerce, Arts, or equivalent preferred).
- Strong command of MS Office / Google Workspace (Docs, Sheets, Slides) and basic data handling.
- Excellent written and verbal communication skills with a professional tone.
- Strong attention to detail, time management, and ability to multitask.
- Positive attitude, willingness to learn, and a service-oriented mindset.
- Ability to work both independently and collaboratively with cross-functional teams.
Experience
- 0–2 years of experience in an administrative, coordinator, receptionist, or office support role.
- Internships, campus leadership roles, or volunteer experience demonstrating organisational and communication skills are a plus.
Working Hours
- Full-time: Monday to Friday, 9:00 AM – 6:00 PM (with flexibility based on business needs).
- Occasional extended hours during peak periods, events, or deadlines may be required (with compensatory time-off as applicable).
Knowledge, Skills, and Abilities
- Basic knowledge of office administration practices and record management.
- Familiarity with calendar and email management tools (e.g., Outlook, Google Calendar).
- Problem-solving mindset with the ability to prioritise and escalate when necessary.
- Discretion in handling sensitive information and maintaining confidentiality.
- Adaptability to changing priorities and comfort working in a fast-paced environment.
Benefits
- Competitive entry-level salary with performance-based increments.
- Structured training, mentorship, and clear growth pathways into HR, Operations, Coordination, or Project Administration.
- Paid time off, holidays, and supportive leave policies.
- Exposure to cross-functional teams and modern workplace tools.
- Inclusive, supportive, and learning-focused culture.
Why Join
At Fresher Jobs Hub, we specialise in launching careers. As an Administrative Assistant, you’ll gain broad exposure to how a professional office operates, learn directly from experienced leaders, and develop skills that transfer to multiple career paths. If you’re organised, reliable, and eager to grow, this role is your ideal starting point.
How to Apply
- Send your updated resume/CV (PDF preferred).
- (Optional) Attach a brief cover letter highlighting your organisational skills, tools you’re comfortable with, and why you want to start your career in administration.
- Email to: careers@fresherjobshub.com (or apply via the company’s careers portal, if applicable).
- Subject line: Application – Administrative Assistant – [Your Name].
- Shortlisted candidates will be contacted for an aptitude/skills assessment and interview.