(Part-time, fluent English) Virtual Event Coordinator (South Africa, remote)

Fresher Jobs Hub

Available Locations: Johannesburg, Gauteng

Job Description

Job Summary


Fresher Jobs Hub is looking for a detail-obsessed, people-centric Virtual Event Coordinator to plan, produce, and flawlessly execute high-impact online events—webinars, workshops, job fairs, community AMAs, and cohort-based trainings—for our fast-growing learner and early-career professional community. You will own the end-to-end virtual event lifecycle: from concepting agendas and securing speakers to platform setup, dry runs, live moderation, real-time troubleshooting, post-event analytics, and continuous improvement. This is a remote, part-time role ideal for someone with excellent written and spoken English, strong stakeholder management, and a passion for crafting memorable digital experiences.



Key Responsibilities



  • Plan & Produce: Scope event objectives, target audience, formats, timelines, and success metrics; build detailed run-of-show documents.

  • Platform Ownership: Configure and manage Zoom, MS Teams, Google Meet, Hopin, Airmeet, or similar virtual event platforms (registration, breakout rooms, polls, Q&A, recordings).

  • Speaker & Vendor Management: Source, brief, and coordinate speakers, moderators, and panelists; manage communication, schedules, and technical checks.

  • Promotion & Registrations: Collaborate with marketing to craft compelling event pages, email campaigns, and social media posts; track registrations and attendance KPIs.

  • Live Event Delivery: Host/moderate sessions, manage live chat/Q&A, handle escalations, and ensure a smooth attendee experience.

  • Data & Reporting: Produce post-event reports (attendance, engagement, NPS/CSAT, conversion), derive insights, and recommend improvements.

  • Content & Assets: Oversee slide decks, event scripts, briefs, post-event recordings, transcripts, and knowledge-base updates.

  • Compliance & Accessibility: Ensure events follow privacy, consent, and accessibility best practices (e.g., captions, recordings notices).

  • Continuous Improvement: Maintain a playbook of templates, checklists, and SOPs to streamline repeatable excellence.



Required Skills and Qualifications



  • Fluent English (written & verbal) with confident on-camera presence.

  • Proven ability to coordinate virtual events or webinars with 50–1,000+ registrants.

  • Strong command of at least one major virtual event platform (Zoom, Teams, Hopin, Airmeet, etc.).

  • Excellent project management, time management, and prioritization skills.

  • Tech-savvy with quick adoption of automation, scheduling, and analytics tools (e.g., Google Workspace, Calendly, Typeform, Mailchimp/HubSpot, Notion/Trello/Asana).

  • Comfortable interpreting data and presenting clear, actionable insights.

  • Calm under pressure; adept at live troubleshooting.

  • High attention to detail, from copy accuracy to timing and logistics.



Experience



  • 1–3 years of experience in event coordination, marketing operations, community management, program management, or similar roles (virtual-first experience preferred).

  • Experience working with distributed teams and global audiences is a plus.

  • Prior exposure to early-career talent, ed-tech, recruitment, or community-led growth environments is advantageous.



Working Hours



  • Part-time: ~15–25 hours per week (flexible).

  • Core collaboration hours aligned with South Africa Standard Time (SAST).

  • Must be available for occasional evening or weekend events to serve global audiences, with notice.



Knowledge, Skills, and Abilities



  • Customer/attendee obsession with a hospitality mindset.

  • Exceptional written communication for briefs, agendas, and follow-ups.

  • Operational rigor: checklists, SOPs, QA processes.

  • Familiarity with email marketing, CRM, and marketing automation workflows.

  • Understanding of virtual engagement tactics (polls, breakout groups, gamification, community follow-ups).

  • Ability to multitask under live conditions while maintaining professionalism.

  • Strong stakeholder management across marketing, community, product, and external partners.



Benefits



  • Flexible, remote-first work designed around outcomes, not hours.

  • Opportunity to shape a high-visibility events engine for a fast-growing brand.

  • Access to professional development, learning resources, and mentoring.

  • Exposure to industry experts, hiring managers, and thought leaders.

  • Growth pathway into full-time events, community, or marketing operations roles based on performance.



Why Join Fresher Jobs Hub?



  • We exist to launch and accelerate careers—yours included.

  • You’ll operate with ownership, autonomy, and trust.

  • You’ll build programs that directly impact employability, inclusion, and access for thousands of learners and early-career professionals.

  • We’re data-driven, fast-moving, and community-first—your ideas will be heard and implemented.



How to Apply


Send the following to careers@fresherjobshub.com (subject: Virtual Event Coordinator – Part-Time, South Africa):



  1. CV/Resume (PDF)

  2. Short cover note (max 300 words) describing one virtual event you coordinated end-to-end, the KPIs you tracked, and what you improved next time

  3. Links to event recordings, agendas, landing pages, or reports you’ve produced (if available)

  4. Your hourly/part-time rate expectations and earliest start date

  5. Your preferred weekly availability (in SAST)


Applications will be reviewed on a rolling basis until the role is filled. Only shortlisted candidates will be contacted.

Apply Now

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